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Administrative and Staff Positions

Administrative and Staff Positions

Thank you for your interest in our open administrative and staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:

 

Human Resources

Telephone: 914.323.7202
Fax: 914.323.5322

 

All administrative roles may request a hybrid work accommodation that allows up to two days of remote work per week. This accommodation varies between departments and the responsibilities of the employee and is not guaranteed. For more information please review our Remote Work Policy

 

About Manhattanville

Manhattanville College is an independent, coeducational, liberal arts college located about 30 miles north of New York City on a picturesque campus of 100 acres.  The College enrolls a nationally and internationally diverse student body of approximately 2,500 undergraduate and graduate students with over 40% of our students coming from historically underrepresented populations. Building on its heritage of social justice and social activism, the College prepares students through rigorous academic and co-curricular programs, for ethical and socially responsible leadership in a global community.  We achieve this through integrated learning that combines classroom rigor with experiential opportunities, leadership with service, intimate attention with global reach, progressive change with enduring values, and social commitment with ethical responsibility. The College is fully committed to an inclusive and culturally diverse faculty, staff and student community. We seek to recruit qualified and diverse candidates who will help us achieve our goal of creating an inclusive community that is welcoming to all people.

Job Description:

Manhattanville College is seeking a Mail Clerk/Copy Center Assistant. The Clerk provides support to the Post Office and Copy Center. The position reports to the Post Office Manager

Supervisory Responsibilities:

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Duties/Responsibilities:

Post Office:

  • Process/sort the incoming and outgoing mail
  • Prepare delivery routes and deliver mail on campus
  • Dispatch shipments
  • Accept, calculate and apply postage for domestic, international and special mail services
  • Additional duties as assigned

Copy Center:

  • Copy printed material as efficiently, economically and expeditiously as possible
  • Keep records of all work orders received and issued
  • Show quantity, types of paper used and type of work performed
  • Maintain inventory and adequate stock level of paper
  • Provide a monthly accounting of records and number of copies by departments for charge-back purposes

Required Skills/Abilities:

  • A valid driver’s license
  • Available to work rotating Saturdays

Qualifications:

Education: High school diploma or equivalent.

Experience: Examples:

  • At least two years related experience preferred.

Physical Requirements:

  • Able to lift 50 pounds

Salary:

This is a non-exempt position with an hourly rate of $18.00 (the estimated annual salary is $37,440).

Hours Expectation:

Full-time, 40 hours per week

Benefits:

Manhattanville College also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville College is committed to equality of educational opportunity and is an equal-opportunity employer. The College does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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The Purchasing Manager will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the College.

Reports to: Vice President of Finance

Essential Duties and Responsibilities:

  • Manage the Manhattanville College American Express/Master Card Corporate Business Credit Card Program to include: processing new cards requested and ensuring proper approvals are submitted.  Issue new cards to users, update spending limits when requested, remove card holders that have resigned, send new users/removed users master list to Accounts Payable and HR.  Maintain a master list of cardholders.  Explain the College Policy to cardholders concerning submittal of expenses.  Update authorization forms when necessary.  Submit to HR the Credit Card Holder Responsibility Form signed by the user and the Credit Limit Authorization Form signed by the VP for the employee file.
  • Reconcile the Amex/MC statements monthly for submittal to Accounts Payable.
  • Manage the College insurance renewal applications every year in a timely matter for the July 1 renewals. This includes General Liability, Auto Liability, Umbrella Liability, Property and W/C.  Interface with the Administration to complete their questionnaire for their respective areas.  Submit final applications to College insurance broker after VP of Finance approvals.
  • Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
  • Distribute renewed Auto Insurance cards to Administrators every July 1.
  • Report to the College insurance broker and VP of Finance all Campus incidents where accidents have occurred with the exception of W/C. Remain the liaison with the Broker for each case.
  • Report the status of claims to the HR Director for those cases that remain open and are under litigation.
  • Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. Every month prepare mailings to all vendors with expiring insurance to update their coverage to the College.
  • Manage the Blackboard site for the Purchasing Department includes all Purchasing Procedures, Policies, and Contracts Manual along with Guidelines of Expenditures.
  • Develop and maintain systems and policies for purchasing in Blackboard. Develop purchasing standards for various routine purchases.
  • Manage the College's online office supplier contract. Notify end users when their budgets fall below allotted expenditures.  Add/delete new users to allow for online ordering authorization.  Add new budget allocations every new fiscal year. 
  • Manage the College water cooler vendor, review monthly invoices for accuracy and submit for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to the vendor.
  • Provide purchasing guidance and leadership to College staff, administrative, and faculty employees (end users).
  • Perform all aspects of the Purchasing Department requirements:
  • Source vendors, and meet with new prospective vendors.
  • Utilize the College credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering.
  • Commit purchase orders to external vendors for materials and/or services via the Manhattanville College purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford savings to the college.
  • Assure, relative to purchases for the Manhattanville College end users, that the vendors are providing their best ability, best availability, best lead time, and best pricing relative to the materials and/or services purchased from them.
  • Notify end users when there are insufficient funds for their purchases so they may process a budget transfer.
  • Prepare purchasing reports, e.g., savings, documentation of purchases, and any other analyses required.
  • Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
  • Responsible for leases, contracts, agreements, addendums, and amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
  • Monitor all leases, contracts, and agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville College end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, and agreements.
  • Notify Accounts Payable if terms of payment for vendors are other than N60-N90 so vendor profiles can be updated.
  • Work closely with the Accounts Payable Department, staff, and faculty to rectify invoices against any purchase orders, as well as invoices not against purchase orders.
  • Assist staff and faculty with return authorizations of purchases.
  • Work with outside vendors to submit credits for taxes paid and returns authorized.
  • Support cultural diversity and sensitivity by being respectful of individual differences as well as the opinions of those who are affected by decisions.
  • Work actively within other areas of the College to ensure a spirit of collaboration and teamwork.
  • Other duties may be assigned from time to time

Qualifications:

  • Bachelor’s degree required, Master’s degree preferred
  • 5-10 years of Purchasing and contracted services at a college, university, and/or company preferred.
  • Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision, and possess a high level of independence in accomplishing the responsibilities of the position.
  • Carry out and follow through on work projects to meet commitments and deadlines.
  • Be proactive and take initiative in day-to-day activities.
  • Adjust to multiple demands, shifting priorities, and unexpected events.
  • Use effective problem-solving and decision-making skills to find and implement solutions.
  • Proficient knowledge of how to compose formal Requests for Proposals (RFPs), at times write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, and award the requirements to the winning bidders.
  • Use effective oral, written, and electronic communication skills that promote positive relationships.
  • Accept responsibility and ownership for decisions, actions, and outcomes.
  • Microsoft Office experience

Anticipated Start Date:

As soon as possible

Salary: 

This position is exempt with an annual salary of $80,855.

Benefits:

Manhattanville College also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits 

Apply:

For consideration, send cover letter and CV/resume to jobs@mville.edu

Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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The Director of Residence Life provides leadership to the residential population of 750 students, 23 Resident Assistants, and 3 full-time Residence Coordinators. A member of the Dean of Students/Student Life Leadership Team, the Director is part of an integrated engagement team that emphasizes communication and collaboration to create a vibrant and engaged student experience. As part of your compensation package, you will also receive a house on campus and a meal plan.

Reports to: Dean of Students

Essential Duties and Responsibilities

Residence Education & Student Engagement

  • Develop and implement a residence education program that creates strong, positive, inclusive communities and a sense of belonging to the University.
  •  Collaborate with faculty and staff to create living learning communities, that enhance the student experience and assist in retention.
  • Work with Campus Life staff to implement campus-wide traditions and programs.
  • Serve as a resource and referral agent for students’ academic and social needs.

Supervision

  • Supervise the daily operations of Residence Life office.
  • Supervise three professional residence hall directors and oversee the staff program.
  • Create and implement the recruitment, selection, on-boarding, and training programs for all Residence Life staff members. Ensure all staff are properly trained to respond to all emergencies.
  • Develop an on-going evaluation and feedback process for all positions.
  • Maintain staff manuals. 

Administration

  • Participate in crisis management and on call responsibilities. 
  • Oversee the development of the Resident Advisor building duty schedules and monitor staff response to duty situations.
  • Assist students in resolving issues and responding to crisis incidents.
  • Oversee the conduct process for all residence hall violations, ensuring students are treated fairly in accordance with the guidelines set in the Manhattanville Code of Conduct.
  • Ensure the continuous state of good repair of student housing facilities and communicate frequently with Facilities leadership, residents, and stakeholders.
  • Direct housing processes including room selection, opening and closing of residence halls.
  • Serves as a high-level hearing officer and administrator on call.
  • Oversee the revisions/updates of the residence housing agreement and Residential Life policies.
  • Manage and monitor an annual budget and corresponding fiduciary responsibilities.
  •  Assist with assessment efforts of the Division.
  • Support the College Diversity, Equity, and Inclusion Roadmap.
  •  Participate in community-wide committees, programs, activities, and or training as needed.
  • Other related duties as assigned.

Core Competencies/Skills

The successful candidate will demonstrate the following key competencies:

  • Comprehensive knowledge of principles and practices of student housing and student development.
  • Excellent written oral and written communication skills.
  • Ability to communicate with a diverse student population, particularly first generation students.
  • Experience with conflict resolution.

Qualifications:

Education: Master’s degree in Higher Education or related field

Experience:

4 years of Residence Life experience

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

This is an exempt position with an annual salary range of $57,000 to $65,000

Hours Expectation:

Full-time, 35 hours per week

Benefits:

Manhattanville College also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville College is committed to equality of educational opportunity and is an equal-opportunity employer. The College does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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This position provides administrative support primarily to the Associate Vice President of Athletics & Recreation and secondarily to the Assistant Directors.  This position also provides support to the athletic department staff.

Essential Duties and Responsibilities:

  • Assist the Associate Vice President of Athletics in the day-to-day administrative functions
  • Act as support to the Athletic Department staff in an administrative capacity
  • Facilitate all functions of the Graduate Assistants including, but not limited to tuition remission, housing assignments and coordinating their “other duties” within the Department of Athletics
  • Manage the fleet of recruiting cars including distribution of keys, collection of keys, tracking mileage, oil changes and inspections as well as any other maintenance that may be needed
  • Maintain calendar for Associate Vice President
  • Maintain files for Athletic Department
  • Serve as point of initial contact for students and visitors to the Athletic Department
  • Coordinate all meal passes and necessary paperwork for all recruit visits
  • Schedule and set up interviews for open positions
  • Create and maintain databases
  • Responsible for sending thank you gifts to donors or gifts for milestones of friends and alumni (i.e. birth of child)
  • Purchase supplies for the department and monitor distribution of supplies to the office staff
  • Act as liaison between department and facilities for all work order requests in Kennedy
  • Handle all department meeting schedules, agendas and minutes
  • Act as the liaison between college staff and the department of athletics for special events, including, but not limited to Alumni Events, Fundraising Events, SAAC Meetings, Town Halls, Hall of Fame, Senior Brunch, and Annual Banquet
  • Make hotel and air travel arrangements for Associate Vice President, Assistant Athletic Directors, visiting recruits and candidates for employment

Required Qualifications:

  • Bachelor’s degree
  • Knowledge of Microsoft Word/Excel/Access
  • Demonstrate excellent organizational, problem-solving, multi-tasking and customer service skills
  • Flexible schedule – ability to work evenings and/or weekends

Salary:

This is a non-exempt position with an hourly rate of $25.00 (the estimated annual salary is $45,500).

Benefits:

Manhattanville College also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits 

To Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu

Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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