Administrative and Staff Positions

Job Title: Academic Advisor                                    

Department: School of Arts and Sciences

Reports to: Director of Academic Advising          

Effective Date: July 18, 2024

# of Direct Reports: 0                                               

# of People Supported: 8 admin/staff; ~150 students

Job Description:

The Academic Advisor serves as a member of the Academic Advising team, and works alongside Advising staff, faculty, the Registrar, academic support staff, and student life staff to support the University’s efforts to maximize student progress and success. This includes monitoring and reporting on student progress to faculty, student life staff, the Registrar, and the Dean. The Academic Advisor will help students successfully transition into college and achieve academic milestones, including declaration of major. They will serve as the primary advisor to a caseload of first-year and sophomore students, and a resource to all undergraduate students throughout their college careers. The Academic Advisor will work as a member of the Academic Advising team to develop and implement student support programs, faculty training programs, participate in meetings regarding academic advising and student academic development, and make recommendations to the Dean for modifications and improvements.

Supervisory Responsibilities:

•  

Duties/Responsibilities:

• Assists with the general academic advising and monitoring of the academic progress of undergraduate students.
• Provides support for advising and registration of students as needed.
• Plans and presents workshops for students and faculty on topics related to advising, registration, and general academic information, policies, and procedures.
• Serves as a contact and resource for students, faculty and staff for issues relating to the University’s academic requirements and student academic progress.
• Assists with outreach to and follow-up with students for whom concerns have been shared through the University’s Early Alert system and provides appropriate referrals to campus resources.
• Assists with administrative duties including processing status changes, leave of absences and withdrawals, add/drop and course withdrawals, and other processes that align with the University calendar in support of student success.
• Participates in training and programming initiatives offered through the Office of Academic Advising and the Dean’s office.
• Additional duties as assigned.

Required Skills/Abilities:

• Demonstrated interest in student development and dedication to the University’s core values.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to manage sensitive and challenging issues and maintain confidentiality.
• Ability to communicate effectively within a diverse population of students, faculty and staff.
• Bilingual (preferred).

Qualifications:

Education: Bachelor’s Degree (required), Master’s Degree (preferred).

Experience:

• A minimum of two years of experience in academic advising in a college environment.
• Experience with modern student information systems, learning management systems, MS Office Suite, and early alert systems.
• Experience in advising specific student populations (first-year, education majors, etc.).

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

The annual salary for this position is $62,400.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Assistant Athletic Trainer                                                 

Department: Athletics

Reports to: Head, Athletic Trainer    

Effective Date: 7/9/2024

# of Direct Reports: 0                                                             

# of People Supported: 1 (Head Trainer) and Student Population

Job Description:

Manhattanville University is seeking a full time (12 month) Assistant Athletic Trainer to grow its staff. This position involves assisting the Head Athletic Trainer in developing and implementing the sports medicine program for intercollegiate athletics. This position will be responsible for assisting in aspects of the sports medicine program including coordination of team doctor visits, game and practice coverage, rehabilitation, EMR records and data entries in the NCAA Surveillance System. The position reports to the Head Athletic Trainer and the Director of Athletics & Recreation.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Clinical Evaluation and Diagnosis:
  • Evaluation of athletic injuries
  • Serve as liaison between student-athletes and the team physician. This includes ensuring compliance with team physician instructions
  • Assist Head Athletic Trainer in coordinating allied healthcare services (physician, cardiologists, dentist, physical therapist, neurologists etc.)
• Immediate and Emergency Care:
  • Responsible for assisting the head athletic trainer to make sure all policies and protocols are up to date
  • Assist the head athletic trainer to make sure all emergency equipment is functioning
• Treatment and Rehabilitation
  • Responsible for performing treatments within the scope of practice
  • Responsible for creating rehabilitation programs
  • Treat acute and chronic injuries to maintain student athlete performance
• Organization and Professional Health and Well-Being
  • Assisting the Head Athletic Trainer in all aspects of the sports medicine program including coordination of team doctor visits, scheduling of team game and practice coverage, data logins of the NCAA Surveillance System
  • Maintain computerized health/injury records on supervised student-athletes
  • Assist with maintaining athletic training facility and inventory of supplies and equipment
  • Responsible for updating and distributing summer paperwork for athletes
  • Assist Head Athletic Trainer in filing secondary insurance claims
  • Responsible for assisting with inventory
• Game Coverage
  • Travel with teams as needed
  • Responsible for setting up all emergency equipment on the field
  • Communicate/Coordination with event staff

Required Skills/Abilities:

• Ability to work in a diverse work environment and to establish and maintain effective work relationships with school administrators, parents, students, and alums
• Ability to lead and work independently as well as within a team environment.
• Ability to effectively communicate with student-athletes, coaches, health care professionals, as well as athletic and college administration.

Qualifications:

• BOC certification
• NATA Membership and NYS certification eligible
• American Red Cross CPR/AED/First Aid certification
• NPI number  

Education:

• Master’s degree in related field.

Experience:

• 3-5 years of related experience.

Physical Demands/Other Requirements

This position requires persons to:

• Strong verbal and written communication skills.
• Ability to work a flexible schedule, including evenings and weekends.
• Travel required for competitions

   

  Salary:

  This exempt position has an annual salary range of $58,500.

  Hours Expectation:

  Full-time, 35 hours per week

  Housing:

  Housing is not provided.

  Benefits:

  Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

  Apply:

  For consideration, send a cover letter and CV/resume to jobs@mville.edu.

  Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title: Clerk, Post Office and Copy Center

Department: Post Office

Reports to: Director of Post Office 

Effective Date: 7/5/24

# of Direct Reports: 0 

# of People Supported: 1 (Director) and Student Population

Job Description:

Manhattanville College is seeking a Mail Clerk/Copy Center Assistant. The Clerk provides support to the Post Office and Copy Center. The position reports to the Post Office Manager

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

Post Office:

• Process/sort the incoming and outgoing mail
• Prepare delivery routes and deliver mail on campus
• Dispatch shipments
• Accept, calculate and apply postage for domestic, international and special mail services
• Additional duties as assigned

Copy Center:

• Copy printed material as efficiently, economically and expeditiously as possible
• Keep records of all work orders received and issued
• Show quantity, types of paper used and type of work performed
• Maintain inventory and adequate stock level of paper
• Provide a monthly accounting of records and number of copies by departments for charge-back purposes

Required Skills/Abilities:

• A valid driver’s license
• Available to work rotating Saturdays

Qualifications:

Education: High school diploma or equivalent.

Experience: Examples:

• At least two years related experience preferred.

Physical Requirements:

• Able to lift 50 pounds

Salary:

The hourly rate for this position is $18.00

Hours Expectation:

Full-time, 40 hours per week

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Costume Designer                                  

Department: Division of Arts and Humanities, SAS

Reports to: Division Chair                                        

Effective Date: August 1, 2024

# of Direct Reports: none                                       

# of People Supported: Faculty

Job Description:

The Costume Designer is responsible for maintaining the Costume Shop and designing costumes for productions in Dance, Theatre, and Musical Theatre. This is a part-time, nine-month position. The position reports to the Chair of the Division of Arts and Humanities.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Manage and maintain the Costume Shop:
  • Organize and maintain the Costume Shop so that all costumes can be easily located
  • Ensure all costumes are properly hung and stored
  • Maintain costumes that need special care, mending, and preservation
  • Periodically purge costumes that are beyond repair
  • Catalog new and existing costumes in the Costume Collection Catalog
• Design, build, construct, fit, purchase online, launder, maintain, and rent costumes for all plays, musicals, and dance concerts
• Communicate with directors and choreographers regarding their costume needs for productions, course projects, and photo/film shoots
• Attend rehearsals to see the productions prior to designing costumes
• Build, construct, and fit costumes for productions
• Work with Production Manager to rent costumes if needed
• In consultation with the Production Manager and Directors, attend production meetings with technical and design crews
• Attend Tech Week for dress rehearsals to ensure the smooth running of costume needs

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work collaboratively and independently.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to work evenings and weekends

Qualifications:

Education:

• Bachelor's Degree in theatre or related field, or equivalent professional experience

Experience:

• 2+ years’ experience with costume construction, production space management, theatrical productions
• Knowledge of current costume construction techniques including machine and hand sewing

Physical Requirements:

• Prolonged periods of sitting at a desk and standing
• Must be able to lift and carry or otherwise move 25 pounds regularly

Salary:

The salary for this position is $33 an hour

Hours Expectation:

Part-time, typically 15 hours a week from August to May; Increased hours during production weeks (~6 times a year)

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Director or Laboratory and Simulation                           Department: Nursing

Reports to: Associate Dean, Nursing                                                 Effective Date: 6/3/24

# of Direct Reports: 2                                                                            # of People Supported: 0

Job Description:

The Clinical Education Manager of the Undergraduate Nursing Program is responsible for overseeing and coordinating clinical aspects of the nursing program. This role involves managing and optimizing clinical operations, ensuring compliance with regulatory standards, fostering a positive learning environment, and collaborating with various stakeholders to enhance the overall effectiveness of the clinical education. Travel to clinical partners annually to evaluate the program, students, faculty and alumni. The Clinical Education Manager plays a critical role in shaping the clinical education experiences of nursing students, contributing to the success and future expansion of the nursing program. This position comes with a faculty rank and 9 teaching credits

Duties/Responsibilities:

1. Curriculum Development: Collaborate with nursing faculty and curriculum committee to integrate simulation-based learning experiences into the nursing curriculum. Ensure alignment with program objectives, accreditation standards, and industry best practices.

1. Simulation Program Management: Oversee the day-to-day operations of the nursing simulation laboratory, including scheduling, maintenance of equipment and supplies, and adherence to safety protocols.
2. Faculty Support and Training: Provide guidance and support to nursing faculty in the development and delivery of simulation scenarios. Conduct training sessions to enhance faculty competency in simulation pedagogy and technology.
3. Scenario Development: Design and develop realistic simulation scenarios that reflect clinical practice settings and patient populations encountered in nursing. Ensure scenarios address various levels of learner proficiency and promote critical thinking and clinical decision-making skills.
4. Assessment and Evaluation: Develop assessment tools and criteria for evaluating student performance in simulation-based learning activities. Collect and analyze data to assess the effectiveness of simulation experiences and make recommendations for improvement.
5. Innovation: Stay abreast of advancements in simulation technology and pedagogy.
6. Interprofessional Collaboration: Foster partnerships with other healthcare disciplines to facilitate interprofessional simulation experiences. Coordinate joint simulation activities to promote teamwork and communication skills among healthcare professionals.
7. Budget Management: Develop and manage the budget for the nursing simulation laboratory, including expenditures for equipment, supplies, and maintenance. Seek grant funding and other sources of financial support as needed.

Required Skills/Abilities:

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with faculty, students, and stakeholders.
• Knowledge of simulation technology and equipment, including proficiency in simulation software applications.
• Familiarity with CCNE accreditation standards and NYSED regulatory requirements for nursing education programs.
• Commitment to ongoing professional development and continuous improvement in nursing education practices.

• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software

Qualifications:

Education: Master’s in nursing, Doctorate preferred in nursing or related field

Experience:

• Current licensure as a registered nurse (RN) in New York.
• Certificate in Clinical Simulation, CHSE preferred
• Demonstrated experience in nursing education, with a focus on simulation-based learning.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Salary:

The annual salary for this position is $90,000

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply: For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Under the supervision of the Director of Field Placement and Certification, the role of the University Field Supervisor (CFS) is vital in the development of a high quality student/supervised teaching program.

Serving as liaison between Manhattanville University and placement schools, the University Field Supervisor will observe, evaluate and confer with each student/supervised teacher assigned (and cooperating teacher, if applicable) through the following responsibilities, knowledge, skills and abilities:

• A minimum of 5 years of successful classroom teaching.
• Highly skilled professional background in education; Supervision experience of classroom teaching a plus.
• Excellent interpersonal, time management, written and verbal communication skills.
• Guiding the student/supervised teacher in the process necessary to submit their Teacher Candidate Assessment Portfolios (TCAP).
• Making at least four (4) supervisory visits to each assigned student/supervised teacher. The number of site visits is a function of the educational needs of the student teacher; four (4) visits should be seen as a minimum, not as a norm.
• Communication with seminar professors who conduct weekly integrating seminars which are a vital part of the Manhattanville University Education Program. These weekly seminars provide theory, teaching strategies, background curriculum, materials, resources, self-reflection and self-analysis to the student/supervised teacher. They are designed to help student/supervised teachers approach their field experiences with better understanding of educational issues, methods and curriculum, and to provide assistance to the student/supervised teacher to resolve problems and answer questions.
• Collecting, reviewing, reflecting and discussing all assessment information with each student/supervised teacher and arriving at a final report that will be placed in the student/supervised teacher’s file located in the School of Education.

Qualifications:

• Master’s degree in education
• Certification to teach elementary, secondary or special education
• At least 3 years supervisory experience preferred
• Experience teaching diverse populations of children or youth
• Availability during the school day hours

Salary Range: $400 per student observed plus mileage

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Job Title: OneStop Representative

Department: OneStop

Reports to: OneStop Manager

Effective Date: 7/1/24

# of Direct Reports: 0

# of People Supported: 3 

Job Description: 

The OneStop Representative provides excellent customer service at the University OneStop. The primary goal of the University’s OneStop is to provide undergraduate, graduate, and doctoral student services related to the offices of Financial Aid, Registrar, and Student Accounts as well as providing general information about the University. The OneStop Representative will assist all in-person visitors, handling questions, processing documents, digital and e-communications, and resolving problems to the extent possible. The Representative is expected to be flexible, adaptable, calm under pressure, and to provide excellent customer service while exhibiting competencies of the various offices and systems designated within the position. This position reports to the OneStop Manager. 

Supervisory Responsibilities: 

• None. 

Duties/Responsibilities: 

• Handles/processes all in-person visitors, phone calls, and emails to the OneStop, triaging questions, processing documents, and resolving concerns to the fullest extent possible, escalating issues to the appropriate area(s) as necessary to the point of complete resolution as expediently as possible. 
• Maintain a close working relationship between the offices of the Registrar, Student Accounts, Financial Aid, Student Affairs, Academic Advising, and Admissions. 
• Make appointments for students with staff 
• Accept and verifies forms from all functional areas 
• Monitors various common email inboxes; take appropriate action and assists with e- communications 
• Accepts and reconciles payment (i.e., tuition, room, and board) 
• Processes registration activities 
• Removes holds when appropriate and confirmed 
• Ability to locate, understand, and communicate details of students’ financial aid packages 

• Assists with student loan processes 
• Maintains procedural documentation and materials 
• Supports Registrar’s office with duties relating to Commencement 
• Assists with students’ transcripts and verification requests 
• Participates in internal committees, working groups, and Manhattanville events as needed 
• Provide guidance to the OneStop student workers 
• Performs related duties as assigned 

Required Skills/Abilities: 

• Excellent verbal and written communication skills 

• Excellent interpersonal and customer service skills 
• Excellent organizational skills and attention to detail 
• Proficient with Microsoft Office Suite 
• Occasional evening and weekend work 

Qualifications: 

• Basic understanding for the Family Educational Rights and Privacy Act (FERPA) 
• Ability to multitask 
• Ability to maintain confidentiality to the extent practicable 
• Ability to prioritize 
• Ability to use discretion and judgment 
• Team-oriented setting 

Education: 

• High School diploma 

Experience: 

• 2 years’ work-related experience required OR Associate degree (preferred) with relevant work experience 
• Proficiency in Microsoft Office Suite i.e. Word, Excel, PowerPoint, Outlook 

Physical Requirements: 

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. 

Salary: 

This non-exempt position has an hourly rate of $22.6373. 

Hours Expectation: 

Full-time, 35 hours per week 

Housing: 

Housing is not provided. 

Benefits: 

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits 

Apply: 

For consideration, send a cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal- opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process. 

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Job Title: Part-time Payroll Specialist Department: Payroll/Finance

Reports to: Controller Effective Date: 6/1/2024

# of Direct Reports: 0

# of People Supported: 1 (Payroll Coordinator)

Working under the supervision of the Controller, this position works in tandem with the Payroll Coordinator in processing payroll for all full-time, part-time, and adjunct employees. This position also facilitates employer benefit payments, reconciles accounts, and answers payroll-related inquiries by telephone, email, and in-person.

Supervisory Responsibilities:

• Assist with supervision of any work-study student, including assigning and managing tasks, training, etc.

Duties/Responsibilities:

• Process payroll for all full-time, part-time, and adjunct university employees, including manual check preparation, garnishment calculation, and compliance.
• Execute time and attendance processing and interface with the Colleague system.
• Prepare monthly, quarterly, and annual reports as required by external agencies, administration and campus departments.
• Reconcile payroll-clearing liability accounts.
• Apply University policies and procedures, FLSA regulations, other wage/hour laws, and federal/state taxation requirements.
• Assist university employees regarding payroll inquiries.
• Assist with employee benefits deduction catchup and refund reconciliation.
• Data entry for recording finance system transactions and data retention needs, including tax reconciliation, journal entries, and accruals.
• Manage record retention according to best practices and state mandates.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Demonstrated understanding of Microsoft Office products with Excel applications preferred.
• Ability to work well with other staff, faculty, and students and contribute to a team atmosphere.
• Capable of communicating clearly with co-workers, students, and outside professionals both orally and in writing.
• Experience in an educational environment preferred.
• Knowledge of Ellucian Colleague System preferred.

Qualifications:

Education:

• Associate's degree required; Bachelor's degree preferred. Business-related university coursework is preferred.

Experience: 

• Minimum of two years' office/bookkeeping experience required; accounting and payroll experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary:

This is a non-exempt position with an hourly rate of $20.00-$25.00.

Hours Expectation:

Part-time, 29 hours or less per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply: For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Manhattanville University School of Education is seeking a part-time Professional Development School Liaison to serve at one or more of our Professional Development Schools (PDS) two days each week. Our Professional Development Schools are part of Manhattanville University’s Changing Suburbs Institute® PDS network of 10 districts and 19 schools. The PDS Liaison will serve as the link between the school(s) and the university. This person will work with Manhattanville University faculty/students/administrative staff and PDS faculty/students/administrative staff to implement and sustain PDS national standards.  

Essential Duties and Responsibilities 

• Supervises student/supervised teachers  
• Works with teachers to identify areas of professional development interest and coordinate such interests with University faculty. Develops projects and programs related to teachers’ and faculty’s professional development interests 
• Coordinates any and all projects developed between the University and school 
• Works with University and school administrators to develop and implement an assessment of the PDS  
• Works with University and school administrators and faculty to organize events (e.g., receptions and after-school programs) between the University and the school district
• Attends School of Education PDS Liaison Working Group meetings, and gives monthly report of activities
• Helps to develop the agenda and attends PDS Advisory Board meetings and annual retreat
• Collects and helps to analyze data about PDS student teachers, cooperating teachers, and other pertinent initiatives
• Completes Goals & Planning Development Reports (3x/year) and Year End Goals Narrative Report.  

Required Qualifications 

• Master’s degree in a field of education  
• Teaching experience  

Salary Range: $5,200 ($2,600 per semester).   Additional compensation: $400 to supervise each student teacher per semester; $3165 per semester if teaching Student Teaching seminar. 

Anticipated Start Date: As soon as possible 

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Job Title:  Purchasing Manager                              Department: Finance

Reports to: Vice President of Finance                     Effective Date: 6/1/24

# of Direct Reports: 0                                               # of People Supported: 1

Job Description:

The Purchasing Manager will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the University.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Manage the Manhattanville University American Express Corporate Business Credit Card Program to include:
  • Processing new cards requested and ensuring proper approvals are submitted;
  • Issuing new cards to users;
  • Submitting Credit Card Holder Responsibility Forms once completed (by the user) and Credit Limit Authorization Forms once completed (by the area Vice President) to Human Resources for employees’ personnel files;
  • Updating spending limits when requested; and
  • Removing cardholders when they resign/are terminated or when they switch positions;
  • Maintaining a Master List of cardholders that is shared with Human Resources and Accounts Payable.
• Reconcile the Amex statements monthly for submittal to Accounts Payable.
• Manage the University insurance renewal applications every year in a timely matter for the July 1st renewals. The University insurance renewal applications include General Liability, Auto Liability, Umbrella Liability, Property, and W/C. Interface with the University’s Administration to complete their questionnaire for their respective areas.  Submit final applications to the University’s insurance broker after necessary approval.
• Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
• Distribute renewed Auto Insurance cards to Administrators every July 1st.
• Report to the University insurance broker and Finance leadership all Campus incidents where accidents have occurred except W/C. Liaise with the Broker for each case.
• Report the status of claims to Human Resources and General Counsel for those cases that remain open and are under litigation.
• Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. Prepare mailings to all vendors with expiring insurance to update their coverage to the University on a monthly basis.
• Manage the Intranet site for the Purchasing Department that includes: all Purchasing Procedures, Policies, and Contracts Manual along with Guidelines for Expenditures.
• Develop purchasing standards for various routine purchases.
• Manage the University's online office supplier contract. Notify end users when their budgets fall below allotted expenditures. Add/delete new users to allow for online ordering authorization.  Add new budget allocations every new fiscal year. 
• Manage the University’s water cooler vendor, review monthly invoices for accuracy, and submit them for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to the vendor.
• Provide purchasing guidance and leadership to University staff, administrative, and faculty employees (end users).
• Perform all aspects of the Purchasing Department requirements including:
  • Source vendors and meet with new prospective vendors;
  • Utilize the University credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering; and
  • Commit purchase orders to external vendors for materials and/or services via the Manhattanville University purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford savings to the University.
• Assure that selected vendors are providing their best ability, best availability, best lead time, and best pricing relative to the materials and/or services being purchased.
• Notify end users and the Budget team when there are insufficient funds for their purchases so they may process a budget transfer.
• Prepare purchasing reports, e.g., savings, documentation of purchases, and any other analyses required.
• Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
• Research and complete all leases, contracts, agreements, addendums, and amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
• Monitor all leases, contracts, and agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville University end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, and agreements. Create a system that can be shared to track/monitor such leases, contracts, and/or agreements.
• Notify Accounts Payable if terms of payment for vendors are other than N60-N90 to allow for vendor profiles to be updated.
• Work closely with the Accounts Payable Department, staff, and faculty to reconcile invoices against any purchase orders and not against purchase orders.
• Assist staff and faculty with return authorizations of purchases.
• Work with outside vendors to submit credits for taxes paid and authorized returns.
• Support cultural diversity and sensitivity by respecting individual differences and the opinions of those affected by decisions. Work actively within other areas of the University to ensure a spirit of collaboration and teamwork.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision, and have high independence in accomplishing the position's responsibilities.
• Use effective problem-solving and decision-making skills to find and implement solutions.
• Proficient knowledge of how to compose formal Requests for Proposals (RFPs), write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, present this analysis, and award the requirements to the winning bidders.
• Use effective oral, written, and electronic communication skills that promote positive relationships.
• Accept responsibility and ownership for decisions, actions, and outcomes.
• Microsoft Office experience

Qualifications:

Education:

• Bachelor’s degree required,
• Master's degree preferred.

Experience:

• 5-10 years of Purchasing and contracted services at a college, university, and/or company preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

This is an exempt position with a salary range of $62,500-$65,000.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Senior Financial Aid Counselor

Department:  Student Financial Services

Reports to: Executive Director of Student Financial Services   

Effective Date: 7/15/24

# of Direct Reports:  0           

# of People Supported: 2 (Executive Director and Assistant Director)

Job Description:

The Senior Financial Aid Counselor provides accurate and effective counseling regarding financial aid eligibility and assistance programs.  They will be responsible for assisting students and their families in completing the financial aid application process.  Additionally, they will be able to think ahead and counsel students on the impact academic choices may have on their financial aid packages.  They will assist in the administration of financial aid programs as assigned by the Director and work closely with the OneStop team in responding to inquiries.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Provide financial aid counseling to students and parents regarding all aspects of financial aid process; make necessary referrals to other student service offices
• Provide excellent customer service to students and parents regarding all financial aid matters; respond to emails, phone calls, be available for in person and online appointments and meet with walk-ins to the office
• Monitor eligibility of all New York State (NYS) residents and manage NYS-based financial aid funds
• Review satisfactory academic progress for NYS Tuition Assistance Program (TAP) and manage the TAP appeal committee.
• Collect required documentation and supporting materials; assist with technical review of all financial aid applications and preparation of student files
• Assist in the administration of federal, state, institutional, and outside aid programs including utilization of federal and state websites
• Assist with the processing of New York State financial aid
• Assist in the development, updating, and presentation of financial aid office information through the use of brochures, literature, workshops, website and social media directed toward students and parents
• Interact with appropriate third-party entities in order to facilitate the student eligibility process
• Participate in regular training and professional organizations to keep abreast of new information and program changes to be implemented
• Perform other duties as assigned

Required Skills/Abilities:

• Excellent communication, organizational and presentation skills
• Ability to multi-task and be detail oriented.
• Proficiency in Microsoft Office
• Occasional evening and weekend work

• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Strong knowledge of financial aid, New York State aid
• Strong knowledge of MS Office Suite; Adobe Acrobat
• Strong work ethic and discretion; meticulous attention to detail
• Excellent oral and written communication skills
• Excellent organizational skills and the ability to work on multiple projects simultaneously
• Ability to communicate with a diverse student and employee population
• Ability to become expert with Ellucian Colleague (student information system), and Informer (reporting tool)
• Ability to collaborate with and receive direction from multiple areas
• Self-motivated with high degree of organizational skills
• Willingness to learn new skills

Qualifications:

Education:  

Bachelor’s Degree

Experience:

At least one year of demonstrated work experience in financial aid.

Physical Requirements: Must be able to lift up to 50 pounds at times. Ability to sit for long periods of time.    

Salary:

This non-exempt position has an hourly rate of $27.50.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Position Title: Special Events Assistant

Department:  Conference Services

Reports to: Special Events and Conference Services  

Effective Date:  July 1, 2024

# of Direct Reports: NA         

# of People Supported: 3

Job Description:

The Special Events Assistant will be the main support for external and internal events on campus. This part time position will consist of weekend and evening hours.

Responsibilities:

• Assisting the events team with a high number of events, ranging from small meetings to award ceremonies and weddings
• Accompanying events manager to both internal and external events
• Supporting the assistant events manager with logistical and administrative support
• Assisting set up and tear down
• Attending meetings to prepare for upcoming events
• Duties at events will include but not limited to, guest list management, showing guests to tables and taking coats, trash and clean ups of breakage and spills. May need to assist catering team at times
• Helping set up and dismantle events efficiently through to completion

Required Skills/Abilities:

• Creative and used to thinking outside the box
• Excellent work ethic
• Passion for events
• Able to work independently as well as part of a team
• Personable and presentable
• Approachable

Qualifications:

Education: High school diploma or equivalent.

Experience:

At least two years related experience required.

Physical Requirements:

Prolonged periods of standing and sitting, computer work and janitorial functions.

Must be able to lift 50 lbs.

Salary:

This non-exempt position has an hourly rate of $16.00.

Hours Expectation:

Part-time, 29 hours or less per week

Benefits:

NA

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Description:

This position works under the general guidance and direction of the manager of Conference Services and will be responsible for assisting with executing the logistics including but not limited to: catering communication, setup of events, execution of events, and vendor communication.

Supervisory Responsibilities:

• Assist with overseeing student workers when managing events on-site.

Duties/Responsibilities:

• Act as a liaison between the venue and catering.
• Assist with the planning and coordination of events and staffing assignments.
• Work with clients, departments, and vendors, providing full service logistical planning for events of all size and scope.
• Responsible for operations, logistics, production, and execution of events.
• Manage and respond to emails and field questions; Answer phones and field questions regarding events and events calendar.
• Coordinate event timelines and schedules.
• Oversee event activities including event setup and breakdown; Coordinate audiovisual set up.
• Work with departments to make various and multiple room and setup changes to scheduled events.
• Troubleshoot operational issues on behalf of the department as it relates to events.
• Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.
• Assist with coordinating outside rentals for events on campus. Submit tickets to facilities for assistance as needed.
• Serve as Event Manager when necessary.
• Perform administrative and office support activities. Duties may include but not limited to, billing, Project Tracking, project file maintenance, archiving, receiving, directing visitors, and filing.
• Assist with maintaining the Events calendar, web pages, and social media content.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Proven ability to plan, initiate, and manage challenging logistical situations.
• Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
• A commitment to quality, client-oriented service.
• Must be friendly and personable.
• Working knowledge of computers.
• Strong organizational and prioritization skills.
• The ability to handle unexpected crises or deadlines.
• Tact and discretion in maintaining confidentiality in dealings with campus administrators and clients.
• Ability to communicate effectively verbally and in writing.
• Ability to be a proactive thinker and work independently as well as in a team.
• Skillful in dealing with the public, vendors, and friends of the university.
• A mature, positive attitude; a team player.

Qualifications:

Education: Bachelor’s degree.

Experience: Entry level.

Physical Requirements: Must be able to lift 50 or more pounds.

Salary:

This is a non-exempt position with an hourly rate of $21.97.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

 16-24

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