Non-Credit Transcript Notation Program: Overview

Non-Credit Transcript Notation Program: Overview

Through the Non-credit Transcript Notation program, the Center for Career Development (CCD) provides undergraduate students with the opportunity to complete professional development in conjunction with their internship experiences, resulting in a notation on their academic transcript that verifies the successful and professional completion of their internship. Through this program, students work with the CCD to develop professionalism in the workplace, receive internship-specific career counseling, network with other students completing internships, and learn to demonstrate their successful internship experience.

A Non-credit Transcript Notation allows students to have an internship documented on their official academic transcript without registering for academic credit or incurring tuition charges This program does not result in academic credit and will not fulfill any degree or major requirements.

Reason to register for a Non-Credit Internship:

• Students would like to formalize their internship experience through the College, without registering for academic credit.
• An employer has requested an Acknowledgement or Letter of Support from the CCD for the internship, but the student does not need/want to register for credit.
• This is the student’s first internship and they would like the full support of the CCD (recommended).
• Students will receive career guidance from career services professionals.
• Students will reflect on their learning with other students from various majors also completing internships – and network with them to leverage future opportunities!
• Students will learn how to leverage this opportunity as they continue their professional endeavors.

In order to have an internship notated through the policy students must meet and successfully complete the following Center for Career Development (CCD) eligibility and program requirements:

Student Eligibility:

Students may enroll in noncredit transcript notation at any point in their undergraduate career. There is no minimum GPA or credit requirement for a student to participate in the noncredit transcript notation option. To be eligible, students must:

• Be fully matriculated and in good academic standing at Manhattanville College.
• May be part time, full time, paid or unpaid. Unpaid positions must follow the Department of Labor standards.

F-1 international students must register internships for academic credit, and are not eligible to receive a transcript notation in lieu of academic credit.

Employer Eligibility:

All internships must go through the standard CCD vetting process, and must meet CCD requirements.

The CCD uses three primary criteria to evaluate an internship:

1. The student is the primary beneficiary of the internship, and daily operations and productivity of the company / organization may even be delayed to help the student learn.
2. The learning experience is equivalent to that which could take place in the classroom.
3. The student is acquiring industry-applicable skills that will benefit them after the internship ends.
4. The student may not intern in a position that reports, directly or indirectly, to a family member

In order to provide a robust learning experience and facilitate a strong relationship between intern and supervisor, the CCD requests that internship sites provide:

1. One primary supervisor to the intern, who is responsible for training, giving feedback, being available to answer questions, prioritizing tasks and responsibilities, and formally evaluating the intern for grading and/or professional coaching purposes.
2. A professional commercial office space (not a home office) or clearly defined virtual space for the intern to work in during internship hours, with no expectation that the intern will spend their own money outside typical travel expenses.
3. A formal training period (minimum one work day) and regular opportunities for in-person communication and feedback (once per week recommended).
4. Clearly defined working hours, with no expectation that the intern will complete work outside those hours.
5. Clearly defined responsibilities, tasks, and learning objectives that fall within the scope of the details outlined in this contract.
6. High-level exposure to one or more areas of the organization’s operations, wherever possible, and opportunities to contribute meaningful work that helps the student gain industry-applicable skills.

Program Requirements:

Students must satisfy all of the following program requirements:

1. Student must submit a Noncredit Transcript Notation agreement form via Handshake in adherence with the CCD announced deadline (students must request noncredit notation for the semester in which they participate in the internship – retroactive submissions will not be accepted);
2. Students must complete a minimum of 80 hours of internship work during the requested semester (this is a minimum requirement and does not dictate when a student may leave an internship);
3. Students must complete a required mid-semester group check in with CCD (during the summer and winter sessions individual check-ins can be conducted in person or by phone);
4. Students must complete a mid and end of semester evaluation. Employers are also asked to complete a performance evaluation based on the student’s work.
5. Supervisors must agree to complete a final internship evaluation. Students must receive satisfactory marks indicating successful completion of internship on the final evaluation completed by the onsite supervisor in order to receive a transcript notation.
    

Note: credit is not allowed retroactively.

Processing Transcript Notations:

20. CCD will work in conjunction with the Registrar's Office to update students’ transcripts.
     

After the semester closes, the CCD will provide the Registrar's Office with a list of students who have satisfied all of the program requirements, and received satisfactory marks from their onsite supervisors.

The Registrar's Office will update the students’ transcripts to reflect a noncredit internship in the semester the internship took place.