The MFA in Creative Writing at Manhattanville College is seeking an Administrative Assistant to provide support to the Director of Creative Writing Graduate Degree Program. The Assistant is adept in social media, has excellent writing skills, is able to multi-task and think strategically in a demanding, creative environment. Some graphic design experience is desirable. The ideal candidate will have a literary background or interest in creative writing and literature. This position is part-time, 15 hours a week, and hourly pay is $20.00.
Maintains the MFA program’s social media platforms and assists in production of marketing materials, both digital and print.
Performs day-to-day administrative operations of the MFA program, including establishing filing systems and assembling reports and information for the Director.
Provides support specifically for general budget and accounting inquiries that include invoices, check requisitions, adjunct contracts, honoraria, and purchase requisitions.
Manages Program Events Calendar and supports the Director in planning, executing and tracking speakers, presenters, and events.
Assists in student advising by keeping track of students’ academic progress, updating advisee lists, updating alumni lists, and assisting in the admissions and registration process.
Serves as receptionist and host for the Creative Writing Center and the MFA Director’s office; manages calls to the Director's office from internal and external constituents.
Assists in preparation of special projects, reports, or presentations as requested by the Director.
Produces regular communications (newsletters, email blasts) between MFA Program and its constituencies
Assists in oversight of student workers
Assists in production and distribution of MFA publications
Performs other duties that may be assigned from time to time
Bachelor's degree and a minimum two years of office and administrative support experience.
Demonstrated ability to manage social media communications and promotions
Exceptional communication and writing skills are essential. A literary background is preferred.
Excellent organizational ability; ability to meet deadlines and relate to all levels of personnel.
Excellent working knowledge of Microsoft Office Suite. Knowledge of InDesign and video editing software a plus. Willingness and ability to learn new applications as necessary.
Ability to manage both planned and unplanned events and nimbleness necessary to deal with unforeseen circumstances while maintaining a positive professional demeanor at all times.
The Department of Faculty Services is seeking an Administrative Assistant.
Oversee day-to-day administrative operations of Faculty Support; prioritize workflow and coordinate office coverage with work study students as available.
Supervise work and any special projects for work study students.
Coordinate and process student workers’ schedule and timesheets.
Collect faculty office hours each semester. Enter data into WebAdvisor/Planning and post a hard copy outside of the Dean’s Office.
Collect syllabi from faculty each semester and maintain an archival system to save them.
Collect updated resumes from faculty each semester and maintain an archival system to save.
Prepare contracts for adjunct faculty of the School of Arts and Sciences. Maintain adjunct faculty files.
Assist with scheduling and other administrative tasks related to tutoring services through the ARC.
Assist the SAS Chair of Faculty in preparing for SAS Faculty Assembly meetings as needed.
Support the functions of all Faculty Governance Committees according to the protocols established by the Chairs of these Committees.
Update webpages/Blackboard related to Faculty profiles and Faculty Governance (e.g. Committee agendas, minutes, and reports).
Assist in faculty elections
Handle requests for maintenance (e.g., cleaning, furniture moving, key requests) for Faculty offices.
Manage and oversee department budget for Faculty Services
In coordination with Web Services (IT), update webpages related to Faculty profiles and Faculty Governance (e.g. Committee agendas, minutes, and reports).
Assist the Chair of Faculty in preparing for Faculty Assembly meetings as needed.
Support the functions of all Faculty Governance Committees according to the protocols established by the Chairs of these committees.
Assess, order and stock needed supplies for faculty services area.
Maintain Faculty Lounge and mailbox area; duties include, but are not limited to: distributing mail, keep area stocked for faculty/adjuncts, oversee proper functioning of equipment, and oversee the Lost and Found.
Coordinate with Copy Center for copy codes, copier breakdowns and paper request.
Complete data entry projects as needed.
Assist in preparation of special projects, reports, or presentations as requested by the Dean.
Other duties as assigned by the Dean
Process payroll and budgetary forms for faculty and staff reimbursement.
Assist Faculty with all travel reimbursements and faculty job candidate lodging arrangements. Create and conduct surveys for the Dean’s Office as needed.
Assist adjuncts with IT support and administration logistics as needed
Associate’s Degree or equivalent and three (3) years of applicable administrative experience. Candidate must possess excellent verbal and written communication skills; a strong attention to detail; possess a demonstrated knowledge of Microsoft Office software (Word, Excel, Outlook and Calendar, etc.) and Google apps; must be comfortable working independently; a professional demeanor; demonstrate high degree of judgement in handling sensitive and confidential information; strong proofreading, problem solving skills, conflict management and math skills; flexibility and an ability to multi-task. An understanding of higher education organizations and administrative procedures, communication practices.
The School of Education at Manhattanville College is seeking a Half-Time Administrative Assistant for the Doctoral Program in Educational Leadership. The half-time position provides support to the Director, Assistant Director, and Faculty of the Doctoral Program in Educational Leadership. This individual will work closely with a half-time assistant to ensure the smooth operation of the doctoral program. The position requires the ability to multitask, organize, prioritize, schedule, think strategically and exhibit sound judgment.
Work with Program Director to establish, implement and monitor Doctoral Program protocols, policies, systems and check points to assist in the overall management of student and programmatic functions. This includes a student database to track student information, status, chairs, committees, credits, program milestones and requirements
Maintain photo library of photos from program events
Assist with the maintenance and update of Doctoral Program forms, policies and handbook as needed
Assist with the review and monitoring of the website and Digication to assure it is accurate and current
Assist in promotion and coordination of Love Behind Leadership Fund
Assist in supporting Alumni Association Initiatives
Assist in supporting Marketing efforts as needed; data bases, eblasts, etc.
Assist in preparation of SOE, College Wide and focused Doctoral Program informational materials needed for publications, newsletters, social media, website, events calendar, etc.
Assist with the generation of reports as needed i.e. Colleague, Informer
Assist with the maintenance of a clearinghouse of event and marketing materials
Other duties as assigned
Expertise with database management and website management
Experience with marketing
Expertise in Microsoft Office Suite and Excel spreadsheet applications
Demonstrated ability to set priorities and work with diplomacy and efficiency
Excellent communication skills, both written and oral
Excellent organizational skills, ability to meet deadlines and relate to all levels of personnel
Self-starter with a detail oriented approach to projects and assignments
The Financial Aid Office at Manhattanville College is seeking a Counselor. The Counselor assist in the administration of federal, state and institutional aid programs for a diverse population of undergraduate, graduate and doctoral students. The individual will provide financial aid counseling and processing services. As a member of the “One Stop Team” this position will be trained in and involved with supporting student accounts, registration and/or advising.
Counsel and assist students and parents in completion of financial aid applications, federal loan applications, and various institutional aid applications.
Process financial aid; including file review, application verification, need analysis, use of professional judgment and financial aid packaging.
Provide financial aid counseling to student and parents regarding application procedures and eligibility requirements for various student aid programs and assist student and their families with completion of application forms.
Represent the Financial Aid Office at various on and off-campus recruiting functions, financial aid information sessions, and internal committee meetings as assigned.
Collect, review and coordinate the progress of appeals for additional aid. Act as Recording Secretary of the Committee on Appeals.
Process financial aid for international students and work with International Admissions to communicate with prospective international students and their families about the finance aid process.
Perform other duties as assigned from time to time.
A Bachelor’s Degree is required.
2 years’ experience in a Financial Aid setting is required. Experience in a NYS TAP eligible institution is preferred.
Experience with a student information system and strong knowledge of MS Office, particularly Word and Excel, is required. Experience with Ellucian Colleague, ELM, COD, and NSLDS is preferred.
A fluent bi-lingual speaker of Spanish is preferred.
The Sister Mary T. Clark Center at Manhattanville College is seeking a part-time Jewish Chaplain.
All chaplains work within the Sister Mary T. Clark Center for Religion and Social Justice
To foster the spiritual life of one’s particular religious community on Campus by:
Prayer, meditation and/or liturgical services
To educate the community in its rich religio-socio-cultural heritage
To involve one’s particular community in community service and social justice activities on and off Campus.
To promote one’s religious tradition and its dialogue with other religious traditions through opportunities: (educational) lectures, panels, guest speakers, prayer events, and other fellowship gatherings
And the creation of other venues that will allow for the spiritual growth of the Campus Community at large.
All chaplains need to respect the diversity of religious traditions on Campus and the freedom of conscience of each individual to pursue their spiritual life and religious affiliation.
All chaplains work together informing each other of their religious communities activities on and off Campus, and will meet once a month with a student representative of their respective club to form the Manhattanville Interfaith Council.
All chaplains are encouraged to work with other members of the Clark center Staff and College departments and faculty.
Need a faculty advisor (may or may not be the chaplain).
Must apply for status and funds through the Center for Student Involvement and Leadership.
Campus Presence of Chaplain: (may vary according to club needs and desire of students)
5-7 hours on Campus per week: (Flexibility is key: both hours and activities)
Club meeting 1 hr per week
Religious service/prayer or gathering: 1 hour per week
Office hours 1 hour/week
activities/events/organizations outside the three above on or off campus representing Manhattanville College.: 2 hours per week
Must be available for Friday Shabbat and having working knowledge of Hebrew.
The Catholic Chaplin at Manhattanville College serves as a part of a multi-faith chaplaincy team within the Mary T. Clark Center for Religion and Social Justice. The Chaplains serve as religious professionals (advisor and mentor) to all students regardless of their religious commitments, providing high quality, timely and confidential pastoral care and counseling. This is a part time position of approximately 5-7 hours per week during the academic year within the Division of Student Affairs and reports to the Director of the Mary T. Clark Center.
Liturgical and Spiritual Life
Assume primary responsibility for the sacramental life of the Manhattanville community.
Deliver engaging homilies that are relevant to college students and that challenge and encourage the community to participate deeply in a life of faith and service.
Provide pastoral counseling and/or spiritual direction as requested
Respond to expressed needs for scripture study, small faith communities, or benediction.
Preside at Sunday Masses as well as College functions such as convocation, memorial services, commencement, etc.
Meet with representatives of specific student religious groups on a regular basis to inform them of resources, events and activities.
Work with students and form and support the Manhattanville Interfaith Council.
Foster the total, personal and spiritual growth of students.
Plan and provide opportunities for students that encourage ‘faith in action’ and raise awareness of social justice
Serve as advisor for a faith based student club or organization
Provide opportunities for members of the community to deepen their understanding and commitment to the Catholic faith;
Work collaboratively with other Chaplains informing each other of their religious communities’ activities on and off Campus
Attend meetings with the other chaplains and the Director of the Clark CenterProvide leadership at public events and other responsibility as requested.
Involve one’s particular community in community service and social justice activities
We seek a Roman Catholic priest in good standing who can relate pastorally to university students, faculty and staff and who will promote and uphold the mission of Manhattanville College.
Previous experience in campus ministry or with college students is desirable.
This position requires that the person demonstrate public relations skills and initiative in approaching tasks, be able to organize work assignments, demonstrate an ability to communicate effectively with administrators, faculty, staff and students, be able to interpret Diocesan policies, and be able to creatively involve others in liturgical celebrations.
Personal computer knowledge is desirable.
This position requires availability in cases of emergency or as part of the college’s crisis response team.