Hourly Positions

March 8, 2021

Program Assistant

The School of Nursing and Health Sciences is seeking a Program Assistant. The Assistant will provide program support to team members by processing paperwork, answering emails and phone calls.

Responsibilities:

• Act as the primary contact for program procedures and policies

• Represent the business for program-related matters

• Correspond with administration regarding goals and objectives of programs

• Carry out administrative tasks as required to facilitate an efficient working environment

• Communicate with students, customers and supervisors

• Perform additional tasks as may be required by supervisor

• Answer phone calls and customer or student inquiries

Requirements:

• Prior experience working as a program assistant in a relevant field

• Proficient with computer technology and Microsoft Office applications

• Strong oral and written communication skills

• Excellent problem-solving skills

• Professional and pleasant demeanor

• Exceptional time management and organizational skills

• Sharp attention to detail with an extraordinary ability to multitask

• Reliable and diligent worker

For consideration, send cover letter and resume to humanresources@mville.edu.

March 3, 2021

Welcome Center Coordinator

Manhattanville College Enrollment Management Division is seeking a Welcome Center Coordinator. This is a full-time, on campus position. The Coordinator will be a valued member of the team that will be asked to support a wide range of activities throughout the division. The position will involve visit, event and tour support. The Welcome Center Coordinator is a dynamic individual who has superior communication skills both verbal and written and works independently, under general supervision to provide courteous and accurate customer service to all prospective students, college visitors and the campus community. The Welcome Center Coordinator assists in all administrative office tasks that support the Welcome Center as well as the office of Undergraduate Admissions; coordinates tours for college visitors, high school and college prospective students and their families; and coordinates the training and hiring of student tour guides, who are responsible for conducting campus tours to thousands of visitors per year. This position will maintain a working knowledge of Manhattanville College admissions policies and process and will serve as a representative for the Undergraduate Admissions office and the Welcome Center at campus events. This position requires the successful candidate to work occasional nights and weekends as directed by the Director of Undergraduate Admissions.

Responsibilities:

• Represents Manhattanville College as the first point of contact for thousands of visitors annually.

• Welcomes and greets visitors at the Manhattanville College Welcome Center via telephone and in person.

• Communicates and interacts with prospective students and their families, alumni, campus community and university constituents.

• Manage registration and attendance reports for all campus visits and events (Virtual and in-person)

• Monitors and responds to e-mail inquiries and telephone voicemails accordingly.

• Maintains and monitors inventory of marketing materials and giveaways for tours and visits.

• Schedules prospective visitors for campus tours, admissions information sessions, interviews, and Open Houses (Virtual and in-person).

• Assembles and maintains adequate supply of standard information packets and assortment of recruitment documents in Welcome Center.

• Conduct information sessions

• Communicates information accordingly, directs individuals to appropriate next steps, explains admissions processes, and answers general questions.

• Assists in coordination and organization of Admissions events (virtual and in person).

• Processes confirmations and communicates campus tour schedule and admission presentation information.

• Coordinate the campus tour program, makes suggestions to improve the campus tour, presentation and all aspects of the Tour Guide program.

  • Provide training and leadership to tour guides on all aspects of Manhattanville College.

  • Ensures that all student workers follow set department and university policies in regards to admissions, tour information and customer service protocols.

  • Supports all campus wide Outreach efforts and events; Open Houses, Valiant Visits, and Welcome Days and Orientations

• Assists with planning and participates in carrying out special department events for the Admissions Office.

• Coordinate visits for special interests groups (Guidance Associations, Independent Counselors, etc)

• Arrange for prospective students to meet with other department representatives of the College.

• Reserve Reid Castle facilities and other rooms deemed necessary by the Director of Undergraduate Admissions, for Admissions Department special events.

• Coordinate Chartwells catering menu and services for Admissions Department special events.

• Collects, records, and reports all visit and tour statistics for the Welcome Center; for annual reporting.

• Send weekly updates recapping visitor information for the week.

• Send bi-weekly updates of Open House registration information, and other events as deemed appropriate by the Director of Undergraduate Admissions

• Other duties assigned as needed

Job Requirements

• Bachelor's Degree
• Exude confidence and warmth in greeting visitors. The ability to start and maintain conversations with a wide variety of visitors is essential to success in this position. Exceptional interpersonal skills are a must.
• Experience with virtual platforms and event planning a plus
• Minimum 2 years of relevant experience in an admissions environment. Candidate should be a self-starter with the ability to multi-task
• The successful candidate will be a team player, who is goal driven and detail-orientated
• Ability to problem solve and maintain necessary confidentiality in communications. Strong written skills desired.
• Comfort and competency in learning computer applications like TargetX, Slate, Colleague, etc.
• The candidate should have strong attention to detail and excellent time management skills, as well as the ability to interpret and abide by policies and procedures.
• Ability to present a professional personal image and represent the College.

For consideration, please submit cover letter and resume to humanresources@mville.edu

February 25, 2021

Data Analyst/Assistant to Field Placement and Certification

The School of Education is seeking a Data Analyst and Assistant for the Director of Field Placement and Certification. In this dual-purpose role, this data analyst/assistant helps to collect, input, and monitor assessment data for teacher candidates, and serves as a conduit between the accreditation office and the field placement/certification office. Working knowledge of Microsoft Word, Excel, PowerPoint, Access and Watermark Tk20 software. Responsibilities include, but are not limited to the following:

Office of Accreditation & Technology

• Assist Associate Dean for Accreditation & Technology with data analysis for accreditation and state reports using Watermark data management system for SOE graduate and undergraduate students.
• Serve as the coordinator/trainer/mentor for faculty and field supervisors to implement Watermark data management system.
• Organize and maintain filing system for all SPAs, Title II, and accreditation reports, both on computer in Watermark and in office files.
• Assist in the organization of data for NY State and Title II reports
• Collect and format assessment data from rubrics maintained in Watermark and in-house platforms.
• Assist with other duties and special projects as assigned in the School of Education.

Office of Field Placement and Certification

• Assist with the execution of all communication and correspondence relating to the Office of Field Placement and Certification, including information to cooperating teachers, principals, field supervisors, student teachers, etc.
• Plan and coordinate meetings, events and workshops with the Director of Field Placement and Certification. Secure rooms, notify attendees and organize needed materials. Prepare and distribute minutes as needed.
• Assist the Director of Field Placement and Certification with all matters related to edTPA and NYSED’s testing requirements.
• Maintain calendar, answer/respond to phone calls, print transcripts and coordinate all additions, withdrawals and changes to student seminar lists for the Director of Field Placement and Certification.
• Track budget information. Receive invoices/bills and complete check requisitions for payment.
• Assist with other duties and special projects as assigned in the School of Education.

Qualifications:

• Bachelor's Degree preferred
• Excellent organizational, interpersonal and communication skills
• Ability to multi-task and be detail-oriented
• Professional, reliable and dependable (customer service background a plus)
• Microsoft Word, Excel, PowerPoint, Access and Watermark Tk20 software

For consideration, send cover letter and resume to humanresources@mville.edu.