Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
E-mail: humanresources@mville.edu
February 6, 2019
Purchasing Manager
The Finance Department at Manhattanville College is seeking a Purchasing Manager. The Manager will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the College.
Responsibilities:
- Manage the Manhattanville College American Express/Master Card Corporate Business Credit Card Program to include: processing new cards requested and insure proper approvals are submitted. Issue new card to users, update spending limits when requested, remove card holders that have resigned, send new users/removed users master list to Accounts Payable and HR. Maintain master list of card holders. Explain the College Policy to cardholders concerning submittal of expenses. Update authorization forms when necessary. Submit to HR the Credit Card Holder Responsibility Form signed by user and Credit Limit Authorization Form signed by VP for employee file.
- Reconcile the Amex/MC statements monthly for submittal to Accounts Payable.
- Manage the College insurance renewal applications on a yearly basis in a timely matter for the July 1 renewals. This includes General Liability, Auto Liability, Umbrella Liability, Property and W/C. Interface with Administration to complete their questionnaire for their respective areas. Submit final applications to College insurance broker after VP of Finance approvals.
- Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
- Distribute renewed Auto Insurance cards to Administrators every July 1.
- Report to College insurance broker and VP of Finance all Campus incidents where accidents have occurred with the exception of W/C. Remain the liaison with the Broker for each case.
- Report the status of claims to the HR Director for those cases that remain open and are under litigation.
- Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. On a monthly basis prepare mailings to all vendors with expiring insurance to update their coverage to the College.
- Manage the Blackboard site for the Purchasing Department that includes all Purchasing Procedures, Policies and Contracts Manual along with Guidelines of Expenditures.
- Develop and maintain systems and policies for purchasing in Blackboard. Develop purchasing standards for various routine purchases.
- Manage the College online office supplier contract. Notify end users when their budgets fall below allotted expenditures. Add/delete new users to allow for online ordering authorization. Add new budget allocations every new fiscal year.
- Manage the College water cooler vendor, review monthly invoices for accuracy and submission for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to vendor.
- Provide purchasing guidance and leadership to College staff, administrative, faculty employees (end users).
- Perform all aspects of the Purchasing Department requirements:
- Source vendors, meet with new prospective vendors.
- Utilize the College credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering.
- Commit purchase orders to external vendors for materials and/or services via the Manhattanville College purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford a savings to the college.
- Assure, relative to purchases for the Manhattanville College end users, that the vendors are providing their best ability, best availability, best lead time and best pricing relative to the materials and/or services purchased from them
- Notify end user when there is insufficient funds for their purchases so they may process a budget transfer.
- Prepare purchasing reports, e.g., savings, documentation of purchases, any other analyses required.
- Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
- Responsible for leases, contracts, agreements, addendums, amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
- Monitor all leases, contracts, agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville College end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, agreements.
- Notify Accounts Payable if terms of payment for vendors are other than N60-N90 so vendor profiles can be updated.
- Work closely with the Accounts Payable Department, staff and faculty to rectify invoices against any and all purchase orders, as well as invoices not against purchase orders.
- Assist staff and faculty with return authorizations of purchases.
- Work with outside vendors to submit credits for taxes paid and returns authorized.
- Support cultural diversity and sensitivity by being respectful of individual differences as well as opinions of those who are affected by decisions.
- Work actively within other areas of the College to ensure a spirit of collaboration and teamwork.
- Other duties maybe assigned from time to time
Qualifications:
Bachelor’s degree required, Masters degree preferred
5-10 years Purchasing and contracted services at a college, university and/or company preferred.
Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision and possess a high level of independence in accomplishing the responsibilities of the position.
Carry out and follow through on work projects in order to meet commitments and deadlines.
Be proactive and take initiative in day-to-day activities.
Adjust to multiple demands, shifting priorities, and unexpected events.
Use effective problem-solving and decision-making skills to find and implement solutions.
Proficient knowledge how to compose formal Requests for Proposals (RFPs), at times write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, award the requirements to the winning bidders.
Use effective oral, written and electronic communication skills that promote positive relationships.
Accept responsibility and ownership for decisions, actions and outcomes.
Microsoft Office experience
For consideration, send cover letter and resume to humanresources@mville.edu.
January 25, 2019
Head Strength & Conditioning Coach
The Athletics Department at Manhattanville College is seeking a Head Strength and Conditioning Coach. The Coach is responsible for the development and implementation of policies and procedures and individual, general and team strength and conditioning programs for the athletes on 22 varsity teams in a growing Division III athletic program. Additionally, the coach directly supervises the overall operation of the athletic department fitness center.
Responsibilities:
Designing, implementing, and evaluating general and sport-specific strength and conditioning training sessions for the college’s intercollegiate athletics teams
Teaching and executing proper technique of lifts and drills
Direct supervision and operation of fitness center
Coordination and collaboration with the college’s Sports Medicine Department
Preparing and delivering educational presentations for student athletes on nutrition, training philosophy, etc.
Coordinate the regular cleaning, maintenance, and scheduling of facility
Establishment and maintenance of proper communication with sport coaches, athletic trainers, athletics department staff, and the strength & conditioning staff
Adherence to all Manhattanville College, NCAA, and Conference rules/regulations
Additional administrative duties may be assigned if necessary
Qualifications:
Bachelor's Degree
CSCS, First Aid, and CPR certification
Minimum of 2 to 4 years of strength and conditioning experience in an intercollegiate setting
For consideration, send cover letter and resume to humanresources@mville.edu.
Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
E-mail: humanresources@mville.edu
February 6, 2019
Purchasing Manager
The Finance Department at Manhattanville College is seeking a Purchasing Manager. The Manager will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the College.
Responsibilities:
- Manage the Manhattanville College American Express/Master Card Corporate Business Credit Card Program to include: processing new cards requested and insure proper approvals are submitted. Issue new card to users, update spending limits when requested, remove card holders that have resigned, send new users/removed users master list to Accounts Payable and HR. Maintain master list of card holders. Explain the College Policy to cardholders concerning submittal of expenses. Update authorization forms when necessary. Submit to HR the Credit Card Holder Responsibility Form signed by user and Credit Limit Authorization Form signed by VP for employee file.
- Reconcile the Amex/MC statements monthly for submittal to Accounts Payable.
- Manage the College insurance renewal applications on a yearly basis in a timely matter for the July 1 renewals. This includes General Liability, Auto Liability, Umbrella Liability, Property and W/C. Interface with Administration to complete their questionnaire for their respective areas. Submit final applications to College insurance broker after VP of Finance approvals.
- Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
- Distribute renewed Auto Insurance cards to Administrators every July 1.
- Report to College insurance broker and VP of Finance all Campus incidents where accidents have occurred with the exception of W/C. Remain the liaison with the Broker for each case.
- Report the status of claims to the HR Director for those cases that remain open and are under litigation.
- Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. On a monthly basis prepare mailings to all vendors with expiring insurance to update their coverage to the College.
- Manage the Blackboard site for the Purchasing Department that includes all Purchasing Procedures, Policies and Contracts Manual along with Guidelines of Expenditures.
- Develop and maintain systems and policies for purchasing in Blackboard. Develop purchasing standards for various routine purchases.
- Manage the College online office supplier contract. Notify end users when their budgets fall below allotted expenditures. Add/delete new users to allow for online ordering authorization. Add new budget allocations every new fiscal year.
- Manage the College water cooler vendor, review monthly invoices for accuracy and submission for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to vendor.
- Provide purchasing guidance and leadership to College staff, administrative, faculty employees (end users).
- Perform all aspects of the Purchasing Department requirements:
- Source vendors, meet with new prospective vendors.
- Utilize the College credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering.
- Commit purchase orders to external vendors for materials and/or services via the Manhattanville College purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford a savings to the college.
- Assure, relative to purchases for the Manhattanville College end users, that the vendors are providing their best ability, best availability, best lead time and best pricing relative to the materials and/or services purchased from them
- Notify end user when there is insufficient funds for their purchases so they may process a budget transfer.
- Prepare purchasing reports, e.g., savings, documentation of purchases, any other analyses required.
- Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
- Responsible for leases, contracts, agreements, addendums, amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
- Monitor all leases, contracts, agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville College end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, agreements.
- Notify Accounts Payable if terms of payment for vendors are other than N60-N90 so vendor profiles can be updated.
- Work closely with the Accounts Payable Department, staff and faculty to rectify invoices against any and all purchase orders, as well as invoices not against purchase orders.
- Assist staff and faculty with return authorizations of purchases.
- Work with outside vendors to submit credits for taxes paid and returns authorized.
- Support cultural diversity and sensitivity by being respectful of individual differences as well as opinions of those who are affected by decisions.
- Work actively within other areas of the College to ensure a spirit of collaboration and teamwork.
- Other duties maybe assigned from time to time
Qualifications:
Bachelor’s degree required, Masters degree preferred
5-10 years Purchasing and contracted services at a college, university and/or company preferred.
Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision and possess a high level of independence in accomplishing the responsibilities of the position.
Carry out and follow through on work projects in order to meet commitments and deadlines.
Be proactive and take initiative in day-to-day activities.
Adjust to multiple demands, shifting priorities, and unexpected events.
Use effective problem-solving and decision-making skills to find and implement solutions.
Proficient knowledge how to compose formal Requests for Proposals (RFPs), at times write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, award the requirements to the winning bidders.
Use effective oral, written and electronic communication skills that promote positive relationships.
Accept responsibility and ownership for decisions, actions and outcomes.
Microsoft Office experience
For consideration, send cover letter and resume to humanresources@mville.edu.
January 25, 2019
Head Strength & Conditioning Coach
The Athletics Department at Manhattanville College is seeking a Head Strength and Conditioning Coach. The Coach is responsible for the development and implementation of policies and procedures and individual, general and team strength and conditioning programs for the athletes on 22 varsity teams in a growing Division III athletic program. Additionally, the coach directly supervises the overall operation of the athletic department fitness center.
Responsibilities:
Designing, implementing, and evaluating general and sport-specific strength and conditioning training sessions for the college’s intercollegiate athletics teams
Teaching and executing proper technique of lifts and drills
Direct supervision and operation of fitness center
Coordination and collaboration with the college’s Sports Medicine Department
Preparing and delivering educational presentations for student athletes on nutrition, training philosophy, etc.
Coordinate the regular cleaning, maintenance, and scheduling of facility
Establishment and maintenance of proper communication with sport coaches, athletic trainers, athletics department staff, and the strength & conditioning staff
Adherence to all Manhattanville College, NCAA, and Conference rules/regulations
Additional administrative duties may be assigned if necessary
Qualifications:
Bachelor's Degree
CSCS, First Aid, and CPR certification
Minimum of 2 to 4 years of strength and conditioning experience in an intercollegiate setting
For consideration, send cover letter and resume to humanresources@mville.edu.