Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
E-mail: humanresources@mville.edu
January 4, 2019
Executive Administrative Assistant
The Office of the Provost at Manhattanville College is seeking an Executive Assistant (EA). S/he is responsible high level administrative and decision making support to the Provost. The EA is able to multi-task, organize, prioritize, schedule, and think strategically in a demanding and fast-paced environment. Confidentiality and discretion are paramount.
Responsibilities:
The EA provides support by acting as the first point of contact and troubleshooting as issues arise; this position is the primary interface for administrative functions of the Office of the Provost with faculty, and other internal and external constituents.
Under the direction for the Provost this position manages most of the administrative tasks and issues related to:
Annual contract preparation, distribution, and inquires;
Stipend and overload administration;
Track and maintain accurate college-wide faculty roster and other documents;
Annual research grant administration and tracking;
New appointment contract preparation;
Electronic filing tracking of all documents and transmissions from the Office of the Provost, Human Resources, and other departments.
Manage status process for full-time faculty:
Read and understand Faculty By-Laws and impact on administrative functions of the Office of the Provost.
Collaborate with Faculty Committee on Status to provide faculty-wide notices for Committee reviews including third-year, tenure, elective promotion, and sabbatical.
Under the direction of the Provost and the Chair of the Committee produce documents for Committee recommendations, Provost and Board of Trustees decisions.
Maintain spreadsheets tracking tenure and promotion.
Create and maintain electronic filing systems for Faculty Committee on Status and copies to Academic Affairs shared drive.
Calendaring for Provost: Performs day-to-day administrative operations of the Provost's calendar; prioritize workflow, establish files, assemble information for the Provost, and:
Manage direct report regular meetings;
Manage internal engagements, committee meetings, pop-up meetings, with an understanding of the of strategic use of Provost’s limited time;
Provide timely preparation of documents for future meetings and daily cross-check of information flow.
Manage and coordinate travel for the Provost.
Serves as receptionist and host for Office of the Provost; manages calls to the Provost's office that include parents, students, and external constituents.
Provides support for the Provost’s faculty budget grant; specifically travel preapproval process, tracking and reimbursements
Provide support for general budget and accounting inquiries that include invoices, check requisitions, and purchase requisitions:
Maintain overview of budgets for School of Arts and Sciences, School of Education, and School of Professional Studies;
Advise Provost of discrepancies and provide budget transfer solutions as directed by Provost.
Manages faculty meeting calendar posted annually.
Produce First Friday Faculty Newsletter (8 issues) for internal publication.
Assist in preparation of special projects, reports, or presentations as requested by the Provost.
As directed by the Provost, assist with meeting minutes and other special projects for Board of Trustee meetings.
Identify and develop systems to facilitate the smooth functioning of the Provost's Office; implement goals and objectives.
Event manager for Provost Lecture Series, Convocation, Baccalaureate and New Faculty Orientation.
Produce annual electronic holiday card for Office of the Provost.
Event manager for initiatives as directed by the Provost.
Performs other duties that may be assigned.
Requirements:
Bachelor's degree and a minimum three years of office and administrative support experience. Experience in higher education is preferred.
Exceptional communication and writing skills.
Demonstrated ability to set priorities, work with diplomacy and efficiency in a highly pressured environment.
Excellent organizational ability; ability to meet deadlines and relate to all levels of personnel.
Diplomacy, tact, and discretion, and excellent interpersonal skills.
Detail-orientated approach, excellent working knowledge of Microsoft Office Suite, especially excel, word, publisher, and power point. Knowledge of Banner/BlackBoard, Datatel/Colleague a plus. Willingness and ability to learn new applications as necessary.
Ability to manage both planned and unplanned events and nimbleness necessary to deal with unforeseen circumstances while maintaining a positive and flexible professional demeanor at all times.
For consideration, send cover letter and resume along with three references to humanresources@mville.edu.
October 24, 2018
School of Education Graduate Assistantship
The School of Education Admissions Office is seeking a Graduate Assistant. This is a part-time, twenty-hour a week position. The function of this position is to assist with all aspects of the admissions process for prospective School of Education (SOE) graduate students. The responsibilities are to:
- Welcome all guests to the SOE Graduate Admissions office
- Serve as the initial point of contact for the office
- Manage main phone line and general email inbox for the office
- Respond to initial phone, email, and in-person inquiries
- Direct inquiries to appropriate admissions staff or other departments
- Provide general support for the office, including, but not limited to:
- Mail distribution
- Data entry
- Work within customer relationship manager system (CRM)
- Scan credentials
- Enter data accurately
- Prepare marketing and mailing materials
- Draft correspondence involving time sensitive and confidential information
- Maintain office supply inventory
- Manage marketing supplies inventory
- Manage files, archives, and electronic records of applications and supporting materials for prospective and new students
- Prepare materials for admission related mailings to inquiries, applicants, and new students
- Prepare travel materials for admission counselors
- Assist with recruiting or training events
- Work closely with the Graduate Advising, Financial Aid, and Registrar offices
- Assist with special projects, as requested
Required:
- Enrolled in a School of Education graduate program
- Impeccable attention to detail
- Excellent interpersonal and clerical skills
- Ability to work well independently or on a team
- Comfort taking initiative
- Willingness to work occasional weeknight events
Preferred:
- Proficiency with Word
- Some knowledge of Sales Force Target X, or other CRM
For consideration, send cover letter and resume tohumanresources@mville.edu.
Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
E-mail: humanresources@mville.edu
January 4, 2019
Executive Administrative Assistant
The Office of the Provost at Manhattanville College is seeking an Executive Assistant (EA). S/he is responsible high level administrative and decision making support to the Provost. The EA is able to multi-task, organize, prioritize, schedule, and think strategically in a demanding and fast-paced environment. Confidentiality and discretion are paramount.
Responsibilities:
The EA provides support by acting as the first point of contact and troubleshooting as issues arise; this position is the primary interface for administrative functions of the Office of the Provost with faculty, and other internal and external constituents.
Under the direction for the Provost this position manages most of the administrative tasks and issues related to:
Annual contract preparation, distribution, and inquires;
Stipend and overload administration;
Track and maintain accurate college-wide faculty roster and other documents;
Annual research grant administration and tracking;
New appointment contract preparation;
Electronic filing tracking of all documents and transmissions from the Office of the Provost, Human Resources, and other departments.
Manage status process for full-time faculty:
Read and understand Faculty By-Laws and impact on administrative functions of the Office of the Provost.
Collaborate with Faculty Committee on Status to provide faculty-wide notices for Committee reviews including third-year, tenure, elective promotion, and sabbatical.
Under the direction of the Provost and the Chair of the Committee produce documents for Committee recommendations, Provost and Board of Trustees decisions.
Maintain spreadsheets tracking tenure and promotion.
Create and maintain electronic filing systems for Faculty Committee on Status and copies to Academic Affairs shared drive.
Calendaring for Provost: Performs day-to-day administrative operations of the Provost's calendar; prioritize workflow, establish files, assemble information for the Provost, and:
Manage direct report regular meetings;
Manage internal engagements, committee meetings, pop-up meetings, with an understanding of the of strategic use of Provost’s limited time;
Provide timely preparation of documents for future meetings and daily cross-check of information flow.
Manage and coordinate travel for the Provost.
Serves as receptionist and host for Office of the Provost; manages calls to the Provost's office that include parents, students, and external constituents.
Provides support for the Provost’s faculty budget grant; specifically travel preapproval process, tracking and reimbursements
Provide support for general budget and accounting inquiries that include invoices, check requisitions, and purchase requisitions:
Maintain overview of budgets for School of Arts and Sciences, School of Education, and School of Professional Studies;
Advise Provost of discrepancies and provide budget transfer solutions as directed by Provost.
Manages faculty meeting calendar posted annually.
Produce First Friday Faculty Newsletter (8 issues) for internal publication.
Assist in preparation of special projects, reports, or presentations as requested by the Provost.
As directed by the Provost, assist with meeting minutes and other special projects for Board of Trustee meetings.
Identify and develop systems to facilitate the smooth functioning of the Provost's Office; implement goals and objectives.
Event manager for Provost Lecture Series, Convocation, Baccalaureate and New Faculty Orientation.
Produce annual electronic holiday card for Office of the Provost.
Event manager for initiatives as directed by the Provost.
Performs other duties that may be assigned.
Requirements:
Bachelor's degree and a minimum three years of office and administrative support experience. Experience in higher education is preferred.
Exceptional communication and writing skills.
Demonstrated ability to set priorities, work with diplomacy and efficiency in a highly pressured environment.
Excellent organizational ability; ability to meet deadlines and relate to all levels of personnel.
Diplomacy, tact, and discretion, and excellent interpersonal skills.
Detail-orientated approach, excellent working knowledge of Microsoft Office Suite, especially excel, word, publisher, and power point. Knowledge of Banner/BlackBoard, Datatel/Colleague a plus. Willingness and ability to learn new applications as necessary.
Ability to manage both planned and unplanned events and nimbleness necessary to deal with unforeseen circumstances while maintaining a positive and flexible professional demeanor at all times.
For consideration, send cover letter and resume along with three references to humanresources@mville.edu.
October 24, 2018
School of Education Graduate Assistantship
The School of Education Admissions Office is seeking a Graduate Assistant. This is a part-time, twenty-hour a week position. The function of this position is to assist with all aspects of the admissions process for prospective School of Education (SOE) graduate students. The responsibilities are to:
- Welcome all guests to the SOE Graduate Admissions office
- Serve as the initial point of contact for the office
- Manage main phone line and general email inbox for the office
- Respond to initial phone, email, and in-person inquiries
- Direct inquiries to appropriate admissions staff or other departments
- Provide general support for the office, including, but not limited to:
- Mail distribution
- Data entry
- Work within customer relationship manager system (CRM)
- Scan credentials
- Enter data accurately
- Prepare marketing and mailing materials
- Draft correspondence involving time sensitive and confidential information
- Maintain office supply inventory
- Manage marketing supplies inventory
- Manage files, archives, and electronic records of applications and supporting materials for prospective and new students
- Prepare materials for admission related mailings to inquiries, applicants, and new students
- Prepare travel materials for admission counselors
- Assist with recruiting or training events
- Work closely with the Graduate Advising, Financial Aid, and Registrar offices
- Assist with special projects, as requested
Required:
- Enrolled in a School of Education graduate program
- Impeccable attention to detail
- Excellent interpersonal and clerical skills
- Ability to work well independently or on a team
- Comfort taking initiative
- Willingness to work occasional weeknight events
Preferred:
- Proficiency with Word
- Some knowledge of Sales Force Target X, or other CRM
For consideration, send cover letter and resume tohumanresources@mville.edu.