Administrative Staff Positions

March 2, 2021

Director of Human Resources

Manhattanville College is seeking a Director of Human Resources. The Director, reporting to the General Counsel and Chief Compliance Officer, will manage the entire HR function as well as create policies and procedures for a diverse, equitable, and inclusive workforce. The position supervises a full-time staff of two, providing strategic, proactive, and innovative leadership of the College human recourses area, including employee and labor relations, personnel administration, wage and salary administration, benefits administration, recruitment and onboarding, training and professional development for all College employees. The Director must be a trusted collaborative colleague who can work with key College leaders, and advise on human resources and employment issues, management practices, sensitive employee issues, and risk management.

Responsibilities:

• Direct and manage the Human Resources professional staff and student staff;
• Evaluate and assess the current human resources functions and structure at the College and develop a plan for improvement and modernization;
• Conduct and oversee all functions of Manhattanville Human Resources consistent with the College’s goals of equity, inclusion, and diversity;
• Review, develop, and update policies and procedures related to human resources, including, but not limited to, the Employee/Faculty Handbooks, hiring procedures, employee evaluation processes, and compliance mandates;
• Develop and oversee new employee orientation and onboarding program;
• Maintain and enhance employee training for both compliance purposes and employee professional development;
• Coordinate employee relations and recognition programs;
• Comply and remain current with relevant federal, state, and local legal requirements;
• Oversee the compensation, retirement, and benefits strategy in consultation with College leadership and representatives of the College Community;
• Coordinate with outside search firms as needed and directed by the President’s Office or General Counsel;
• Direct and evaluate the College’s recruitment efforts and strategy;
• Oversee labor relations, including employee contract negotiations, collective bargaining, arbitration, and administrative filings and hearings;
• Coordinate and assist the Provost’s office with faculty searches;
• Administer Human Resources departmental budget;
• Monitor and report on salary, wage and benefits data, including information related to market conditions, higher education benchmarks, and equity data;
• Assess campus climate and satisfaction of College employees at regular intervals, and share this data with College leadership;
• Function as a resource to the College community on personnel issues, grievances, and other sensitive matters;
• Serve on appropriate College committees and task forces, including the Emergency Management Team;
• Other duties as assigned by the General Counsel.

Qualifications

• Five or more years of experience in Human Resources with demonstrated progress in leadership positions;
• Demonstrated commitment to supporting and promoting an equitable, inclusive, and diverse environment;
• Bachelor’s degree in Human Resource Management, Business, Management or a related field;
• Excellent communication and conflict resolution skills;
• Strong background in employee and labor relation;
• Highly organized and self-motivated to handle multiple tasks and meet deadlines.
• General knowledge of current Immigration laws. Assist the College Immigration Firm in obtaining and completing current immigration cases.
• Other duties as assigned.

Preferred Qualifications:

• Ten or more years of experience in Human Resources with demonstrated progress in leadership positions;
• Employment experience within higher education is preferred;
• Demonstrated commitment to supporting and promoting an equitable, inclusive, and diverse environment;
• Master’s degree in Human Resource Management, Business, Management or a related field;
• Excellent written and oral communications, including demonstrated ability to work with all levels of the College administration;
• Experience with relevant federal and New York State employment laws and regulations;
• Highly organized and self-motivated to handle multiple tasks and meet deadlines;
• Demonstrated knowledge of workplace software tools such as Word, Excel/Powerpoint;
• Familiarity with common higher education and human resources technology tools.

For consideration, send a cover letter and resume to humanresources@mville.edu.

March 1, 2021

Program Specialist Counselor

Manhattanville College Enrollment Management Division is seeking a Program Specialist Counselor. The Counselor is an enrollment position will entail a portfolio of activities and responsibilities that will serve prospective applicants and inquiries and support the admissions efforts for a variety of programs. Truly a position of flexibility with multiple roles, the Counselor will adjust with program needs as assigned and support multiple pools of prospective students, both graduate and undergraduate programs and transfer students.

The Program Specialist Counselor will provide administrative support and act as a liaison between graduate and undergraduate admissions operations to increase efficiencies and work toward standardized practices. This position performs primary admissions counselor duties such as informing prospective students about programs, monitoring inquiries and applications, following up with information, booking and holding appointments, etc.

The Program Specialist Counselor may be asked to engage in recruiting events, perform individual or group presentations and integrate consistencies and accuracy in data management. The Counselor will report to the Director of Health & Transfer Admissions and work closely with the entire admissions team. In addition, there will frequent collaboration with program directors, the registrar, advising, financial aid and the director of undergraduate admissions. The position is within the Division of Enrollment Management.

Responsibilities:

• Reach out to prospective students in multiple programs
• Review and evaluate transcripts for transfer opportunities and planning
• Advise new students on program requirements, application process and onboarding
• Provide administrative leadership in assigned portfolio to accurately input data, build files, complete applications and maintain a database that is error free.
• Be able to effectively trouble-shoot, multi-task and represent multiple programs as needed.
• Attend on- and off-campus events as needed
• Other duties as assigned
• Support the director and other program specialists as assigned

Job Requirements:

• Bachelor’s degree.
• Ability to problem solve and maintain necessary confidentiality in communications.
• Acquire a strong knowledge of Manhattanville academic programs.
• Strong written, oral, and interpersonal skills communication skill
• High proficiency in Microsoft Office software, including Excel and other database software.
• Two years’ experience working in an admission/registrar or student advisement office in a post-secondary institution desired.
• Ability to present a professional personal image and represent the College. 
• Experience performing actual college/university transcript evaluation preferred
• Experience and a basic understanding of the financial aid process at the graduate and undergraduate level.
• Experience with transcript evaluation software a plus.
• Experience with TargetX or Slate highly desirable
• Driver’s license
• Multilingual preferred

For consideration, send cover letter and resume to humanresources@mville.edu.

February 25, 2021

Center for Inclusion Director

The Center for Inclusion at Manhattanville College is seeking a Director. The Director plays a critical role in cultivating an inclusive and welcoming campus community. The Director manages all operations and functions of the Center including two college programs: the Manhattanville Achievement Program (MAP) and the Manhattanville First Generation Program. The Center serves as a space where students can engage with members of the community and explore issues associated with identity. The Center for Inclusion plays a critical role in providing student support, campus educational efforts, community building, and fostering dialogue around issues of equity. The position is a 12 month, and reports to the Vice President of Student Affairs.

Leadership and Supervision

• Provide leadership and direction for two college wide programs: Manhattanville First Generation and the Manhattanville Achievement Program (MAP)
• Hire, train, and supervise professional and student staff;
• Manage all aspect of the Center including staffing and budget;
• Develop an assessment plan for the area in conjunction with the Director of Institutional Research and Assessment;
• Anticipate and plan for the changing student demographic and their needs;
• Collaborate in identifiying and developing grant opportunities;

Student Engagement

• Develop programs and strategies that promote diversity, equity, and inclusion;
• Plan and orchestrate opportunities to highlight diversity and inclusion through events, workshops and trainings, themed-months or weeks, marketing, and communications;
• Lead in the recruitment and retention of students participating in the Manhattanville Advancement Program (MAP) and Manhatanville First;
• Coordinate pre-entry programs summer programs for students;
• Collaborate with student clubs and organizations to emphasize the importance and value of inclusion;

Community Outreach and Education

• Collaborate with campus-wide partners to provide education and training opportunities including the Manhattanville Intercultural Competency Program (MICCP):
• Lead or assist in educational efforts that support inclusive excellence for students;
• Develop and build a network of resources on campus and locally that support Manhattanville students;
• Oversee web and social media presence as a means of communicating
• Serve on campus-wide and divisional committees committed to Diversity, Equity, and Inclusion;
• Participate in college-wide events such as orientation and open houses;
• Keep abreast of current research, trends, and best practices in diversity and inclusion, to inform policy and program development work;
• Other duties as assigned

Qualifications:

• Master's degree Higher Education or relevant field;
• Minimum of three years of professional experience in diversity education or intercultural affairs;
• Previous experience in developing/working with students, faculty and administrators in the area of multicultural and diversity education;
• Knowledge and awareness of current and emerging trends in identity development, social justice, and assessment;
• Ability to work some evenings and weekends.

For consideration, send cover letter and resume to humanresources@mville.edu.

January 21, 2021

Financial Aid Counselor

The Financial Aid Office at Manhattanville College is seeking a Counselor. The Counselor assist in the administration of federal, state and institutional aid programs for a diverse population of undergraduate, graduate and doctoral students. The individual will provide financial aid counseling and processing services. As a member of the “One Stop Team” this position will be trained in and involved with supporting student accounts, registration and/or advising.

Responsibilities:

• Counsel and assist students and parents in completion of financial aid applications, federal loan applications, and various institutional aid applications.

• Process financial aid; including file review, application verification, need analysis, use of professional judgment and financial aid packaging.

• Provide financial aid counseling to student and parents regarding application procedures and eligibility requirements for various student aid programs and assist student and their families with completion of application forms.

• Represent the Financial Aid Office at various on and off-campus recruiting functions, financial aid information sessions, and internal committee meetings as assigned.

• Collect, review and coordinate the progress of appeals for additional aid. Act as Recording Secretary of the Committee on Appeals.

• Process financial aid for international students and work with International Admissions to communicate with prospective international students and their families about the finance aid process.

• Perform other duties as assigned from time to time.

Qualifications:

• A Bachelor’s Degree is required.
• 2 years’ experience in a Financial Aid setting is required. Experience in a NYS TAP eligible institution is preferred.
• Experience with a student information system and strong knowledge of MS Office, particularly Word and Excel, is required. Experience with Ellucian Colleague, ELM, COD, and NSLDS is preferred.
• A fluent bi-lingual speaker of Spanish is preferred.

For consideration, send cover letter and resume to humanresources@mville.edu.

Enrollment and Academic Advisor

Department:  School of Nursing & Health Sciences

Reports to:  Associate Dean of Academic Affairs for the School of Nursing

The School of Nursing and Health Sciences at Manhattanville College is seeking an Enrollment and Academic Advisor. The Advisor will work with the Associate Dean of Academic Affairs for the School of Nursing to support the registration and progression of new and continuing students in their respective programs.  This includes ensuring a sound online registration system each semester, conducting individual or group advisement and registration sessions, working individually with students on an as needed basis related to program progression, tracking continuing students for enrollment audits, resolution of incompletes, and graduation audits. The person holding this position will also interface with on-campus stakeholders to help the Office of Enrollment Management process new student applications.  

Responsibilities:

• Work closely with the Enrollment Management team to support recruitment efforts.
• Attend Enrollment recruitment events as needed to present on School of Nursing curriculum. (Some weekend events required).
• Communicate with internal and external groups that take part in the admissions process, such as financial aid, registrar, student services and academics.
• Assist applicants through the admission process by staying in contact and answering questions as needed.
• Provide support and follow-up to students to assist with registration process as needed.
• Assists with the general academic advising and monitoring of the academic progress of School of Nursing and Health Sciences students at all stages of their degree progression.
• Serves as a contact and provides guidance on the use of add/drop and course change requirements.  Stays current with academic policy, the nursing curriculum, and graduation requirements.
• Maintain accurate electronic record keeping as required by the School and College.

• Coordinate with Associate Dean, Academic Affairs, Nursing, on student success initiatives and assists with outreach to students for whom concerns have been shared and provides appropriate referrals to campus resources.
• Other duties as assigned by the Associate Dean.

Job Requirements:

• Bachelor’s degree, Master in Higher Education preferred.
• Two years’ experience advising in nursing and/or health sciences is desired.
• Experience performing college/university transcript evaluation desired.
• Ability to problem solve and maintain necessary confidentiality in communications.
• Strong written, oral, and interpersonal skills communication skills.
• Attention to detail a must.
• Demonstrated interest in student development and dedication to the College’s core values.

• Experience with student planning and transcript evaluation software a plus.
• Demonstrated proficiency in Microsoft Office software, including Excel and other database software.

For consideration send cover letter and resume to humanresources@mville.edu.

Budget Manager

The Controller’s Office at Manhattanville College is seeking a full-time Budget Manager to work with the entire College to prepare the annual operating and capital budgets based on assumptions approved by the President, Vice President for Finance & Operations, and Board of Trustees. 

Responsibilities:

• Prepare and continuously monitor the College's progress in achieving the approved budget, identify variances and provide timely reports to management and department administrators.
• Coordinate budget-related activities with departments to provide accurate and timely forecasts of financial results.
• Prepare monthly financial statements for the Finance Committee, in cooperation with the VP of Finance & Operations and Finance Department staff
• Adjust individual department budgets, when requested, in order to accurately depict yearly financial plan
• Collaborate with the Advisory Budget Committee to provide information and counsel on various topics
• Become the point of contact on issues such as; establishing account access, budget manager roles, as well as budget approval questions
• Train budget managers on the budget process and budget tools, as developed in cooperation with the Controller and VP of Finance & Operations.
• Assist department administrators in monitoring their budgets.
• Provide schedules and documentation for year-end financial statements and audit thereof, as needed
• Prepare information for financial statement footnotes, as needed
• Review contracts and invoices for their impact on the budget so forecasts of financial results are as accurate as possible and to be sure accounting treatment is correct.
• Review employment requisitions to be sure they are in conformity with the approved budget.
• Prepare ad hoc analyses and reports.
• Additional duties as assigned from time to time.

Qualifications

• BS degree in Accounting or Finance, Masters degree preferred
• 5 years’ experience in medium to large accounting environment
• Higher education accounting experience strongly preferred
• Must have strong analytical skills
• Must have excellent oral and written communication skills
• Must have the ability to collaborate seamlessly with community members at various levels; including Vice Presidents and Deans.

For consideration, send resume and cover letter with salary requirements to humanresources@mville.edu.

Manhattanville College

Associate Registrar

April 2021

The Manhattanville College Registrar’s Office has an opening for a full-time Associate Registrar. The College is seeking a dynamic, technologically capable individual to serve as part of an office dedicated to providing high quality student, faculty and alumni services in a fast paced, technologically advanced environment. This exempt position will augment the office’s service offerings on several fronts. The primary function of the Associate Registrar will be to assist the Registrar and subordinate staff with activities related to the management of student records, registration, curriculum management/scheduling, technology platforms, and duties related to staff supervision. The Associate Registrar also supports a variety of academic processes and matters related to degree audit, graduation and commencement. The Associate Registrar is a key member of the office's management team and serves as the Registrar’s representative in her absence and on College committees including, but not limited to curricular committees, orientation, and commencement.

Responsibilities:

• Assists in the planning, organizing, and implementing of all processes and new initiatives related to technology that touch all functions of the Registrar’s Office and the campus at large: The College’s ERP system (Ellucian Colleague), online student self-service portal (ServiceHub), degree audit, room scheduling and so forth.
• Responsible for coordinating and building all term schedules throughout the academic year and assists with the academic calendars.

• Prepare and update Colleague in regard to term setup, course additions/adjustments and room scheduling.
• Manage classroom scheduling across the academic year using AdAstra scheduling software.
• Create and maintain degree audits for both undergraduate and graduate programs; work with Division Chairs to develop and implement new degree audits.
• Provide documentation and training of department personnel on use of the degree audit system as needed.
• Responsible for graduation related processes (including, but not limited to: application for graduation, list preparation, substitutions/waivers, degree conferral, diploma ordering, event preparation, etc.)

• Shares a responsibility for the general management of the office to insure a high quality, efficient, and friendly delivery of student in-person and online services.
• Maintains a professional and courteous attitude while involved in interpersonal relationships with students, faculty, staff and the public.
• Assists with specialized assignments, new initiatives and assists the Registrar with other duties as assigned.
• Collaborate with the Registrar to direct cross training amongst Registrar’s Office Staff
• Supervise work study staff

Qualifications:

• Bachelor’s degree combined with a high level of experience in the registrar field.
• A minimum of five years working in a position with progressive responsibility within a college Registrar’s Office.
• Excellent communication, organizational, analytical and staff training skills. Position requires regular meetings of varied size with campus staff, faculty and students.
• Fluency with Ellucian’s Colleague student system, degree audit application and AdAstra facilities scheduler. Comparable experience with another SIS system (Ellucian Banner, PeopleSoft), room scheduler (Resource25) and comparable campus support software is acceptable, however, Colleague experience is preferred.
• Moderate to expert skill level with Microsoft Office Suite. Experience with one or more ad hoc reporting applications (ie: Informer) is a plus.
• Thoroughly familiar with FERPA guidelines and policy.

• Must be able to set priorities for many simultaneous assignments in a fast paced environment, while maintaining diplomacy and efficiency. Completes multiple priorities and deadlines on-time.
• Ability to evaluate, interpret and apply complex policies and procedures and translate them into workable business processes that can be applied to technology systems.

For consideration, please send cover letter and resume to humanresources@mville.edu.