Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
E-mail: humanresources@mville.edu
January 4, 2019
Executive Administrative Assistant
The Office of the Provost at Manhattanville College is seeking an Executive Assistant (EA). S/he is responsible high level administrative and decision making support to the Provost. The EA is able to multi-task, organize, prioritize, schedule, and think strategically in a demanding and fast-paced environment. Confidentiality and discretion are paramount.
Responsibilities:
-
The EA provides support by acting as the first point of contact and troubleshooting as issues arise; this position is the primary interface for administrative functions of the Office of the Provost with faculty, and other internal and external constituents.
-
Under the direction for the Provost this position manages most of the administrative tasks and issues related to:
-
Annual contract preparation, distribution, and inquires;
-
Stipend and overload administration;
-
Track and maintain accurate college-wide faculty roster and other documents;
-
Annual research grant administration and tracking;
-
New appointment contract preparation;
-
Electronic filing tracking of all documents and transmissions from the Office of the Provost, Human Resources, and other departments.
-
-
Manage status process for full-time faculty:
-
Read and understand Faculty By-Laws and impact on administrative functions of the Office of the Provost.
-
Collaborate with Faculty Committee on Status to provide faculty-wide notices for Committee reviews including third-year, tenure, elective promotion, and sabbatical.
-
Under the direction of the Provost and the Chair of the Committee produce documents for Committee recommendations, Provost and Board of Trustees decisions.
-
Maintain spreadsheets tracking tenure and promotion.
-
Create and maintain electronic filing systems for Faculty Committee on Status and copies to Academic Affairs shared drive.
-
-
Calendaring for Provost: Performs day-to-day administrative operations of the Provost's calendar; prioritize workflow, establish files, assemble information for the Provost, and:
-
Manage direct report regular meetings;
-
Manage internal engagements, committee meetings, pop-up meetings, with an understanding of the of strategic use of Provost’s limited time;
-
Provide timely preparation of documents for future meetings and daily cross-check of information flow.
-
-
Manage and coordinate travel for the Provost.
-
Serves as receptionist and host for Office of the Provost; manages calls to the Provost's office that include parents, students, and external constituents.
-
Provides support for the Provost’s faculty budget grant; specifically travel preapproval process, tracking and reimbursements
-
Provide support for general budget and accounting inquiries that include invoices, check requisitions, and purchase requisitions:
-
Maintain overview of budgets for School of Arts and Sciences, School of Education, and School of Professional Studies;
-
Advise Provost of discrepancies and provide budget transfer solutions as directed by Provost.
-
-
Manages faculty meeting calendar posted annually.
-
Produce First Friday Faculty Newsletter (8 issues) for internal publication.
-
Assist in preparation of special projects, reports, or presentations as requested by the Provost.
-
As directed by the Provost, assist with meeting minutes and other special projects for Board of Trustee meetings.
-
Identify and develop systems to facilitate the smooth functioning of the Provost's Office; implement goals and objectives.
-
Event manager for Provost Lecture Series, Convocation, Baccalaureate and New Faculty Orientation.
-
Produce annual electronic holiday card for Office of the Provost.
-
Event manager for initiatives as directed by the Provost.
-
Performs other duties that may be assigned.
Requirements:
-
Bachelor's degree and a minimum three years of office and administrative support experience. Experience in higher education is preferred.
-
Exceptional communication and writing skills.
-
Demonstrated ability to set priorities, work with diplomacy and efficiency in a highly pressured environment.
-
Excellent organizational ability; ability to meet deadlines and relate to all levels of personnel.
-
Diplomacy, tact, and discretion, and excellent interpersonal skills.
-
Detail-orientated approach, excellent working knowledge of Microsoft Office Suite, especially excel, word, publisher, and power point. Knowledge of Banner/BlackBoard, Datatel/Colleague a plus. Willingness and ability to learn new applications as necessary.
-
Ability to manage both planned and unplanned events and nimbleness necessary to deal with unforeseen circumstances while maintaining a positive and flexible professional demeanor at all times.
For consideration, send cover letter and resume along with three references to humanresources@mville.edu.
October 24, 2018
School of Education Graduate Assistantship
The School of Education Admissions Office is seeking a Graduate Assistant. This is a part-time, twenty-hour a week position. The function of this position is to assist with all aspects of the admissions process for prospective School of Education (SOE) graduate students. The responsibilities are to:
- Welcome all guests to the SOE Graduate Admissions office
- Serve as the initial point of contact for the office
- Manage main phone line and general email inbox for the office
- Respond to initial phone, email, and in-person inquiries
- Direct inquiries to appropriate admissions staff or other departments
- Provide general support for the office, including, but not limited to:
- Mail distribution
- Data entry
- Work within customer relationship manager system (CRM)
- Scan credentials
- Enter data accurately
- Prepare marketing and mailing materials
- Draft correspondence involving time sensitive and confidential information
- Maintain office supply inventory
- Manage marketing supplies inventory
- Manage files, archives, and electronic records of applications and supporting materials for prospective and new students
- Prepare materials for admission related mailings to inquiries, applicants, and new students
- Prepare travel materials for admission counselors
- Assist with recruiting or training events
- Work closely with the Graduate Advising, Financial Aid, and Registrar offices
- Assist with special projects, as requested
Required:
- Enrolled in a School of Education graduate program
- Impeccable attention to detail
- Excellent interpersonal and clerical skills
- Ability to work well independently or on a team
- Comfort taking initiative
- Willingness to work occasional weeknight events
Preferred:
- Proficiency with Word
- Some knowledge of Sales Force Target X, or other CRM
For consideration, send cover letter and resume tohumanresources@mville.edu.
Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
E-mail: humanresources@mville.edu
January 4, 2019
Executive Administrative Assistant
The Office of the Provost at Manhattanville College is seeking an Executive Assistant (EA). S/he is responsible high level administrative and decision making support to the Provost. The EA is able to multi-task, organize, prioritize, schedule, and think strategically in a demanding and fast-paced environment. Confidentiality and discretion are paramount.
Responsibilities:
-
The EA provides support by acting as the first point of contact and troubleshooting as issues arise; this position is the primary interface for administrative functions of the Office of the Provost with faculty, and other internal and external constituents.
-
Under the direction for the Provost this position manages most of the administrative tasks and issues related to:
-
Annual contract preparation, distribution, and inquires;
-
Stipend and overload administration;
-
Track and maintain accurate college-wide faculty roster and other documents;
-
Annual research grant administration and tracking;
-
New appointment contract preparation;
-
Electronic filing tracking of all documents and transmissions from the Office of the Provost, Human Resources, and other departments.
-
-
Manage status process for full-time faculty:
-
Read and understand Faculty By-Laws and impact on administrative functions of the Office of the Provost.
-
Collaborate with Faculty Committee on Status to provide faculty-wide notices for Committee reviews including third-year, tenure, elective promotion, and sabbatical.
-
Under the direction of the Provost and the Chair of the Committee produce documents for Committee recommendations, Provost and Board of Trustees decisions.
-
Maintain spreadsheets tracking tenure and promotion.
-
Create and maintain electronic filing systems for Faculty Committee on Status and copies to Academic Affairs shared drive.
-
-
Calendaring for Provost: Performs day-to-day administrative operations of the Provost's calendar; prioritize workflow, establish files, assemble information for the Provost, and:
-
Manage direct report regular meetings;
-
Manage internal engagements, committee meetings, pop-up meetings, with an understanding of the of strategic use of Provost’s limited time;
-
Provide timely preparation of documents for future meetings and daily cross-check of information flow.
-
-
Manage and coordinate travel for the Provost.
-
Serves as receptionist and host for Office of the Provost; manages calls to the Provost's office that include parents, students, and external constituents.
-
Provides support for the Provost’s faculty budget grant; specifically travel preapproval process, tracking and reimbursements
-
Provide support for general budget and accounting inquiries that include invoices, check requisitions, and purchase requisitions:
-
Maintain overview of budgets for School of Arts and Sciences, School of Education, and School of Professional Studies;
-
Advise Provost of discrepancies and provide budget transfer solutions as directed by Provost.
-
-
Manages faculty meeting calendar posted annually.
-
Produce First Friday Faculty Newsletter (8 issues) for internal publication.
-
Assist in preparation of special projects, reports, or presentations as requested by the Provost.
-
As directed by the Provost, assist with meeting minutes and other special projects for Board of Trustee meetings.
-
Identify and develop systems to facilitate the smooth functioning of the Provost's Office; implement goals and objectives.
-
Event manager for Provost Lecture Series, Convocation, Baccalaureate and New Faculty Orientation.
-
Produce annual electronic holiday card for Office of the Provost.
-
Event manager for initiatives as directed by the Provost.
-
Performs other duties that may be assigned.
Requirements:
-
Bachelor's degree and a minimum three years of office and administrative support experience. Experience in higher education is preferred.
-
Exceptional communication and writing skills.
-
Demonstrated ability to set priorities, work with diplomacy and efficiency in a highly pressured environment.
-
Excellent organizational ability; ability to meet deadlines and relate to all levels of personnel.
-
Diplomacy, tact, and discretion, and excellent interpersonal skills.
-
Detail-orientated approach, excellent working knowledge of Microsoft Office Suite, especially excel, word, publisher, and power point. Knowledge of Banner/BlackBoard, Datatel/Colleague a plus. Willingness and ability to learn new applications as necessary.
-
Ability to manage both planned and unplanned events and nimbleness necessary to deal with unforeseen circumstances while maintaining a positive and flexible professional demeanor at all times.
For consideration, send cover letter and resume along with three references to humanresources@mville.edu.
October 24, 2018
School of Education Graduate Assistantship
The School of Education Admissions Office is seeking a Graduate Assistant. This is a part-time, twenty-hour a week position. The function of this position is to assist with all aspects of the admissions process for prospective School of Education (SOE) graduate students. The responsibilities are to:
- Welcome all guests to the SOE Graduate Admissions office
- Serve as the initial point of contact for the office
- Manage main phone line and general email inbox for the office
- Respond to initial phone, email, and in-person inquiries
- Direct inquiries to appropriate admissions staff or other departments
- Provide general support for the office, including, but not limited to:
- Mail distribution
- Data entry
- Work within customer relationship manager system (CRM)
- Scan credentials
- Enter data accurately
- Prepare marketing and mailing materials
- Draft correspondence involving time sensitive and confidential information
- Maintain office supply inventory
- Manage marketing supplies inventory
- Manage files, archives, and electronic records of applications and supporting materials for prospective and new students
- Prepare materials for admission related mailings to inquiries, applicants, and new students
- Prepare travel materials for admission counselors
- Assist with recruiting or training events
- Work closely with the Graduate Advising, Financial Aid, and Registrar offices
- Assist with special projects, as requested
Required:
- Enrolled in a School of Education graduate program
- Impeccable attention to detail
- Excellent interpersonal and clerical skills
- Ability to work well independently or on a team
- Comfort taking initiative
- Willingness to work occasional weeknight events
Preferred:
- Proficiency with Word
- Some knowledge of Sales Force Target X, or other CRM
For consideration, send cover letter and resume tohumanresources@mville.edu.