Administrative Staff Positions

March 2, 2021

Director of Human Resources

Manhattanville College is seeking a Director of Human Resources. The Director, reporting to the General Counsel and Chief Compliance Officer, will manage the entire HR function as well as create policies and procedures for a diverse, equitable, and inclusive workforce. The position supervises a full-time staff of two, providing strategic, proactive, and innovative leadership of the College human recourses area, including employee and labor relations, personnel administration, wage and salary administration, benefits administration, recruitment and onboarding, training and professional development for all College employees. The Director must be a trusted collaborative colleague who can work with key College leaders, and advise on human resources and employment issues, management practices, sensitive employee issues, and risk management.

Responsibilities:

• Direct and manage the Human Resources professional staff and student staff;
• Evaluate and assess the current human resources functions and structure at the College and develop a plan for improvement and modernization;
• Conduct and oversee all functions of Manhattanville Human Resources consistent with the College’s goals of equity, inclusion, and diversity;
• Review, develop, and update policies and procedures related to human resources, including, but not limited to, the Employee/Faculty Handbooks, hiring procedures, employee evaluation processes, and compliance mandates;
• Develop and oversee new employee orientation and onboarding program;
• Maintain and enhance employee training for both compliance purposes and employee professional development;
• Coordinate employee relations and recognition programs;
• Comply and remain current with relevant federal, state, and local legal requirements;
• Oversee the compensation, retirement, and benefits strategy in consultation with College leadership and representatives of the College Community;
• Coordinate with outside search firms as needed and directed by the President’s Office or General Counsel;
• Direct and evaluate the College’s recruitment efforts and strategy;
• Oversee labor relations, including employee contract negotiations, collective bargaining, arbitration, and administrative filings and hearings;
• Coordinate and assist the Provost’s office with faculty searches;
• Administer Human Resources departmental budget;
• Monitor and report on salary, wage and benefits data, including information related to market conditions, higher education benchmarks, and equity data;
• Assess campus climate and satisfaction of College employees at regular intervals, and share this data with College leadership;
• Function as a resource to the College community on personnel issues, grievances, and other sensitive matters;
• Serve on appropriate College committees and task forces, including the Emergency Management Team;
• Other duties as assigned by the General Counsel.

Qualifications

• Five or more years of experience in Human Resources with demonstrated progress in leadership positions;
• Demonstrated commitment to supporting and promoting an equitable, inclusive, and diverse environment;
• Bachelor’s degree in Human Resource Management, Business, Management or a related field;
• Excellent communication and conflict resolution skills;
• Strong background in employee and labor relation;
• Highly organized and self-motivated to handle multiple tasks and meet deadlines.
• General knowledge of current Immigration laws. Assist the College Immigration Firm in obtaining and completing current immigration cases.
• Other duties as assigned.

Preferred Qualifications:

• Ten or more years of experience in Human Resources with demonstrated progress in leadership positions;
• Employment experience within higher education is preferred;
• Demonstrated commitment to supporting and promoting an equitable, inclusive, and diverse environment;
• Master’s degree in Human Resource Management, Business, Management or a related field;
• Excellent written and oral communications, including demonstrated ability to work with all levels of the College administration;
• Experience with relevant federal and New York State employment laws and regulations;
• Highly organized and self-motivated to handle multiple tasks and meet deadlines;
• Demonstrated knowledge of workplace software tools such as Word, Excel/Powerpoint;
• Familiarity with common higher education and human resources technology tools.

For consideration, send a cover letter and resume to humanresources@mville.edu.

Manhattanville College is an independent, co-educational liberal arts institution dedicated to academic excellence, and social and civic action. Founded in 1841, the College offers more than 50 undergraduate areas of study in the arts and sciences, as well as graduate programs in education, business, and creative writing. Manhattanville prepares students to be ethical and socially responsible leaders in a global community. Located just 30 minutes from New York City, Manhattanville serves 1,700 undergraduate students and 1,000 graduate students from more than 50 countries and 30 states. Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer.

The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic.

Residence Life at Manhattanville College seeks a live-in Resident Director (CD). The Resident Director Collaborates across function with professional and student staff to support and facilitate the development of welcome, engaging, and growth focused residential communities. Resident Directors provide formative supervision and support to Graduate Assistants and Resident Advisors, participate in the on-call rotation to support students’ well-being, and serve in a conflict resolution capacity for formal conduct and educational conversations. Resident Directors facilitate community life at Manhattanville through intentional community development based on college learning outcomes for staff and students, engagement/collaboration across campus through committees, work groups or tasks assigned by their supervisor, event support collaboration, and positive relationship building across campus and conference services support.

Job Description

            Residence Life Community Development

• Directly supervise, develop, and evaluate up to 21 undergraduate Resident Advisors
• Facilitate an environment of personal growth, leadership development, and academic success through formal training sessions, one on one meetings, scheduled staff meetings, and staff development opportunities
• Plan and facilitate training sessions, staff development activities, on-going professional development and assessment of experiences for Resident Assistants
• Develop meaningful working relationships with Resident Advisors by facilitating regular one-on-one meetings and staff meetings
• Develop and market active and passive activities designed to meet the needs of the community residents based on the College learning outcomes
• Integrate students’ residential and academic experiences through the development of study spaces, supportive workshops, and the facilitation of faculty involvement in the community
• Emphasize relationship building between staff and residents focused around the college learning outcomes
• Provide leadership for community development within your building, by motivating staff to foster a sense of belonging
• Coordinate one or more of the Residence Life committees
• Assess programs and student learning based on the living experience and the college learning outcomes

Community Engagement

• Be an active and engaged member of the Manhattanville community
• Identify prospective student leaders and encourage them to become involved with the campus community
• Create opportunities for growth by being a role model, confronting student behavior, enforcing community standards, and providing leadership opportunities within the community
• Promote and encourage resident involvement in leadership development programs
• Serve as a resource and referral agent for students’ academic, identity, and social needs
• Support traditionally underrepresented students by being aware of the needs of various student populations and creating an inclusive community which celebrates difference
• Advise student groups; including the recruitment and training of members as well as the promotion of activities and involvement in campus life

Student Conduct, Crisis Management and On-Call Responsibilities

• Create, administer, and adjudicate student conduct cases. Complete all administrative records and communication maintaining conduct databases for prescribed timelines
• Administer sanctions based on an educational and developmental approach, encouraging residents to take responsibility for their actions in the community
• Interpret and explain College philosophy, policies, expectations, regulations, and the developmental educational goals of the conduct process to staff, residents, parents, and members of the campus community when necessary
• Responsible for interpreting and upholding the university’s rules and regulations in a developmental manner
• Serve in 24-hour 365 days a year on-call rotation for a population of 950-1100 residential students with other live-in professionals responding to a variety of needs including but not limited to crisis and emergency response, facility maintenance, direction and support for student staff and students, and conflict resolution for on campus students.
• Respond to crisis situations, such as medical or facilities related emergencies, behavioral concerns, and mental health situations
• Confront College policy and community standard violations when observed, as well as assisting student staff the resolution of difficult confrontation situations

Administrative and Departmental Responsibilities

• Assist with all opening and closings of the residence halls; including the beginning and end of each semester and vacation periods
• Oversee administrative tasks related to inventory, damage billing, maintenance, keys, fire safety, and health and safety inspections, and security of the building
• Oversee building and committee budgets as allocated by the Director of Residence Life & Conference Services
• Collaborate with Physical Plant to track and respond to facilities related concerns within the community
• Lead or participate in departmental functions, projects, or committees; including but not limited to community development initiatives, operations management, staff selection and training, assessment initiatives, and housing selection
• Other duties as assigned

Collaboration and Event Support

• Regularly attend College functions outside of residence life and Conference Services
• Understand and track events through college system
• Serve as an onsite event specialist during the event and planning process as needed
• Serve as a representative and tour guide of the college educating the public on what we have to offer in terms of conference services
• Engage clients in different situations with strong customer service skills
• Work collaboratively with facilities and security personnel to create a safe environment that is conducive for learning
• Monitor the physical condition of the community buildings, work collaboratively with maintenance and custodial staff to report and follow-up on work order requests, damages, and facility emergencies
• Develop positive working relationships with facilities workers, custodial staff, and campus safety
• Provide support for on campus events as a part of the event support team/ event staff on-call

Professional Development

• Create an annual professional development plan and actively participate in professional development activities
• Represent the department on college-wide committees
• Participate in staff training and development opportunities offered by the department and the Division of Student Affairs
• Be an engaged member of the profession by being aware of current trends in Student Affairs and Higher Education
• Be involved in regional and national professional organizations and, when possible, attend local, regional, and national conferences
• Be knowledgeable of Federal, State, College, and Residence Life and Conference Services policies, regulations, procedures, and community standards applicable in a higher education residential life setting.

Qualifications

Master’s Degree required, with residential life experience strongly preferred. This is an entry-level position where strong candidates will demonstrate experience in student and community development; supervision and staff training; advising student groups; creation and implementation of management systems; crisis response; and previous work with diverse populations.

The RD must be a team player and be willing to work with students, faculty and staff.  The RD must possess the ability to react calmly and effectively in emergency situations. The RD must have a demonstrated commitment to issues of diversity and success in creating inclusive communities, as well as experience with and knowledge of student leadership development. The RD must have good planning, administrative, organizational, supervisory, budget-management skills. The RD must possess excellent written and oral communication skills.

This is a 52-week live-in position, which requires evening and weekend work, plus on-call responsibilities. The successful candidate must pass a criminal background check, have a valid driver’s license and be willing to drive students in College owned vans.

Competency Levels/Physical Demands/Other Requirements

     This position requires persons to:

• Climb stairs and walk/stand for extended periods of time
• Maneuver objects of substantial weight
• Respond promptly to late night hours and remain alert
• Multi-task in a fast pace environment.
• Make complex decisions based on knowledge of departmental and College policies and procedures
• Work independently

Compensation

$47,600 with standard College benefits, including apartment, tuition waiver and a generous vacation package.

Application Process                                                                    

Please email a letter of interest, resume and the names, addresses and phone numbers of three professional references to humanresources@mville.edu. In your letter of interest, we encourage you to address any experience you have working with residential curriculum and living learning communities; as well as any professional interests.                      

Feel free to contact Juls White, Director for Residence Life and Conference Services, via email at Juls.White@mville.edu or via phone at (914) 323-7268.

Manhattanville College Athletic & Recreation Office is seeking an Assistant Director. The Assistant Director

will serve as a member of the athletic senior staff.  The primary responsibility includes oversight

and management of all aspects of event management. Additionally, the Assistant Director will serve as the

business manager for the Department of Athletics and Recreation.

Specific Responsibilities:

• Oversee event management and operations
  • Hire, train and supervise event staff comprised of student-workers and interns
  • Attend home and away athletic events as required
  • Provide and arrange game management/site administration for all home athletic events
  • Serve as the Business Manager
    • Develop, report and manage the Athletic Department budget
    • Establish procedures to ascertain timely budget status throughout the fiscal year and ensure that all fiscal activities are conducted within the policies of the college, Middle Atlantic Conferences and NCAA
    • Process all check requests, reimbursements, fundraising deposits, purchase orders and budget transfers
    • Reconcile all athletic department credit cards to ensure proper coding and usage
    • Manage ticketing process for men’s and women’s basketball and hockey games
  • Coordinate and arrange all aspects of team travel accommodations for 23 intercollegiate athletic teams including hotel, bus, air, vans and meals
  • Coordinate game officials for home contests for all 23 intercollegiate sports
  • Supervision of Graduate Assistants including oversite of their duties and standards living on campus requires. Liaison with Residence Life and head coaches regarding graduate assistant housing
  • Serve on department, college, conference and NCAA committees as assigned
  • Other duties as assigned including tournament director, site coordinator and case-by-case assignments

Required:

• Bachelor’s degree
• 3-5 years of experience within athletic administration
• Knowledge of NCAA Compliance at Division III
• Demonstrate excellent organizational, problem-solving, multi-tasking and customer service skills
• Ability to work with off campus constituents including parents, alumni,
• NCAA and conference office
• Flexible schedule – ability to work evenings and/or weekends

Preferred

• Master’s degree

For consideration, send cover letter and resume to humanresources@mville.edu

Manhattanville College Finance Department is seeking a Controller.  This position is responsible for all accounting and cash management as well as management of financial departments including Accounts Payable and Payroll.

Responsibilities:

• Maintaining an adequate system of internal controls
• Preparing the College's annual financial statements, OMB !-133 report and 990 tax returns
• Managing the general accounting, cash management, payroll, accounts payable, budgeting and reporting functions
• Preparing and managing the preparation of financial analyses and reports for internal and external use
• Coordinating the annual year-end audits with the College's independent auditors
• Promoting and maintaining a service-oriented and cooperative attitude among the members of the Controller's staff towards each other and toward the members of the College community
• Conduct Internal Audits
• Other duties as assigned from time to time

Qualifications:

• BS Degree in Accounting or Finance, Master’s Degree preferred
• CPA or CMA Preferred
• 6-8 years’ experience in Finance/Accounting field
• Restricted and endowment accounting experience
• Higher Education experience strongly preferred
• Hands on experience with Colleague is preferred
• Must have excellent analytical, oral and written communications skills
• Must be highly proficient in Excel

For consideration, send Cover Letter, resume and salary requirements to humanresources@mville.edu.

Manhattanville College Athletics Department is seeking a Director of Athletic Communication. The Director is responsible for maintaining all aspects of Manhattanville’s Athletic Communication department, covering 22 men’s and women’s athletic programs serving as the primary media contact. This position will also produce all game-day broadcast, statistical reporting and social media coverage. This position requires the ability to handle an irregular work schedule, including evenings, weekends and holidays.

Specific Responsibilities:

• Create a constant and creative stream of engaging content for the athletic department website and all social media accounts
• Manage the GoValiants.com website using SIDEARM CMS
• Coordinate staffing of all game day student workers, interns, graduate assistants and volunteers
• Prepare and design all official game day programs, social media graphics, schedule posters, marketing and promotional materials
• Provide live statistical coverage for all home athletic events through GoValiants.com and share the completed stats with the opposing Athletic Communications departments and NCAA.
• Coordinate with opposing departments for all road contest statistics
• Produce live video broadcasts for all home athletic events
• Write postgame stories for all athletic events
• Shoot and edit interviews and b-roll for video features
• Manage and direct the staff of two (2) Graduate Assistants, three-four (3-4) undergraduate for-credit interns and five-six (5-6) gameday athletic communications assistants
• Develop and maintain relationships with local/national media for public/media relations purposes
• Assist AD and Assistant AD with operations for Hall of Fame, including constant coordination with alumni and inductees, as well as their families. Create all the printed materials for the event, design plaques and work with the company for printing and instillation, and capture the event via video and photos
• Lead the annual awards ceremony. Produce all the content necessary, coordinate with the rest of the department in order to choose the winners
• Coordinate weekly nominations for conference, region and national organization for awards. Also nominate annually to respective organizations
• Coordinate media days for each team
• Manage all the email listservs for the athletics department

Required:

• Bachelor’s Degree
• Minimum of 2 to 4 years of athletic communication experience in an intercollegiate setting
• Knowledge of Adobe Creative Suite, e.g. Photoshop, Premier

Preferred:

Master’s Degree

For consideration, send cover letter and resume to humanresources@mville.edu.

Manhattanville College is an independent, coeducational, liberal arts college with a diverse student body of approximately 1,500 undergraduates and 900 graduate students, located 28 miles north of New York City in Purchase, New York. Building on its heritage of social justice and activism, Manhattanville prepares students through rigorous academic and co-curricular programs, for ethical and socially-responsible leadership in a global community.

Manhattanville College seeks a Donor Engagement Officer to lead efforts to attract support from individuals and institutional donors for the College’s important work. Reporting to the Vice President for Institutional Advancement, and partnering with campus colleagues, alumni and other key stakeholders, the Donor Engagement Officer will create and execute strategies to identify, cultivate, solicit and steward a portfolio of 100-125 individual and institutional donors, with the goal of nurturing meaningful and consistent financial support for Manhattanville College.

Responsibilities

• Develop a comprehensive major gifts plan, with strategies to move a portfolio of  individuals and institutional prospects forward in the donor engagement process.
• Create a robust schedule of direct donor engagement, including face to face outreach and solicitation, and support the involvement of senior staff, faculty and volunteers in this engagement process.
• Conduct research to deepen relationships with existing donors and identify, cultivate and solicit new individual and institutional prospects.
• Write briefing notes, solicitation plans and call reports to track donor interaction.
• Partner with the Vice President of Institutional Advancement to manage and grow the Mother O’Byrne Legacy Society, Manhattanville’s planned giving program.
• Develop compelling, donor-centered communications, including letters, comprehensive proposals, and other solicitation materials that make a strong case for the support of Manhattanville College.
• In partnership with alumni relations staff and other members of the campus community, plan and host events that support meaningful donor engagement.
• Ensure that donor contact is consistently recorded in Raisers Edge and that gift processing, acknowledgement and reporting is timely and accurate.

Qualifications

• Bachelor’s degree, plus a minimum of 5-7 years of experience with both individual and institutional fundraising.
• Track record of using moves management to build relationships that increase revenue and retain donors.
• Experience supporting the engagement of trustees and volunteers, and managing committees and taskforces.
• Ability to develop and sustain donor-centered relationships that are ethical and professional.  
• Highly organized and self-motivated, with the ability to manage multiple tasks and projects.
• Outstanding communication and writing skills, with the ability to persuasively convey the mission, values and funding priorities of Manhattanville College.
• Strong knowledge of Raisers Edge, with ability to create reports, run queries and use Target Analytics.
• Willingness to travel when it is safe to do so and to work nights and weekends as needed.

The College is committed to hiring qualified and diverse candidates and creating a community that is welcoming to all people. For consideration, send a cover letter, resume and salary requirements to humanresources@mville.edu. 

The MFA program in Creative Writing at Manhattanville College invites applications for a full-time Program Director. We seek a creative, experienced, and collaborative individual to join us in an effort to build and grow an already successful program. This is a 12-month administrative position, with responsibilities that include: curriculum development; collaboration with Admissions on recruiting, marketing and advertising; developing and articulating an academic vision for the program in concert with the mission of the College; administrative and operational functions of the program as a whole; scheduling of classes; hiring faculty; advising students; organizing events; participating in alumni activities and events; participating in fundraising activities; oversight of MFA fellows program. While the position is not a faculty position, the successful candidate will be expected to teach one graduate course per year. Reporting to the Dean of the School of Arts and Sciences, the director will be an ex-officio member of the Division of Literature, Languages, and Writing and will work collaboratively with a program advisory board.

A signature feature of the creative writing program at Manhattanville is its home known as Barat House, which was founded in 1978. The House has hosted hundreds of lectures, discussions, and workshops over the years and has become an essential part of the Manhattanville community. Barat House was recently refurbished and serves as a vibrant center for the graduate and undergraduate creative writing programs. Additionally, the program has the award-winning journal Inkwell and a strong and supportive alumni base.

Successful candidates will have an MFA or terminal degree in Creative Writing or commensurate experience in creative writing, teaching and administration. Additionally, successful candidates will be established writers with significant portfolios and a strong network of professional contacts in the New York City area and beyond. Candidates must be adept at organizing workshops and writers' weekends, two long-established programs at Manhattanville College.

Interested candidates should submit a vita, including work experience and publications, a letter of intent describing experience in creative writing education and administration, and the names and contact information of three professional references to humanresources@mville.edu.

For full consideration, please submit all materials by September 30, 2021.

The Division of Fine and Performing Arts at Manhattanville College is seeking a Technical Director. The Director is responsible for all technical responsibilities for the Dance & Theatre Program productions.  This position includes an instructor component and is assigned to teach two Stagecraft classes for the academic year.

Responsibilities:

Technical Director:

• Supervise all production efforts in the areas of scenery, lighting, sound and technology (including the execution of any scenic elements), production budgets
• Develop and manage production schedules, coordinate, schedule and mentor student work
• Ensure the safe use of stage and shop equipment, monitor expenses and design/designers’ progress (involving interaction with guest artists)
• Oversee sound and set construction for the Fine and Performing Arts Division performances
• Responsible for the care and maintenance of all theatre spaces
• Interface with facilities personnel to maintain theatrical infrastructure 
• Additional Duties assigned from time to time

Lighting:

LIGHTING of the following performances:

• Lighting 2 dance concerts (1 Fall and 1 Spring)
• Lighting 2 Plays (1 Fall Ex Play and 1 Spring Shakespeare)
• Lighting 2 Musical Theatre performances (1 Fall and 1 Spring)
• Lighting First Year Project
• Lighting Senior Thesis Concert – Spring

Instructor Responsibilities:

Teach the following courses:

• Fall Semester: DTH 1500 Stagecraft - 2 credits
• Spring Semester: DTH 1500 Stagecraft - 2 credits

Qualifications:

• Ability to supervise mentor and train students in the safe use of stage and shop equipment.  
• Excellent communication skills and a collaborative work ethic are required. 
• MFA or equivalent professional experience required.
• Substantial professional and academic experience required.

Please send cover letter, resume, and three references to humanresources@mville.edu.