Administrative Staff Positions
Thank you for your interest in our open staff positions. Manhattanville College is an equal opportunity employer. Please direct all applications and inquiries to:
Human Resources
Telephone: 914.323.5270
FAX: 914.323.5322
email: humanresources@mville.edu
March 4, 2020
Part-Time Head Women’s Rugby Coach
Manhattanville College Athletics Department is seeking a Women’s Rugby Coach. This position involves managing all aspects of the Women’s Rugby program including recruitment of women’s rugby players, coaching and student development. We are seeking a coach to guide the transition from a club team to a varsity sport sponsored at the NCAA Division III level.
Responsibilities:
Manage all aspects of team preparation for a successful and competitive program at NCAA Division III level (pre-season; in season; off season)
Assist the Director of Athletics in all start-up related tasks necessary in the transition from club to varsity level
Effectively recruit and retain qualified student-athletes who are excellent representatives of Manhattanville College
Develop and maintain alumni and family support of the program
Work with Director of Athletics on all fundraising aspects for the women’s rugby program
Maintain an accurate budget based on equipment, facility and travel needs
Maintain cooperation with the National Intercollegiate Rugby Association (NIRA) on scheduling, conduct, and all rules pertaining to the conference
Comply with all NCAA Division III, NIRA and Manhattanville College regulations
Coordinate community service activities
Other Duties as assigned by the Director of Athletics
Required:
- Bachelor’s Degree
- Valid U.S. Driver’s license for a minimum of two years
- USA Rugby Level 200 certification or equivalent
- Current knowledge of the rules and policies of NCAA Division III
- College coaching and playing experience
- Successful recruiting at college level
Preferred:
- USA Rugby Level 300 certification or equivalent
- Master’s Degree
For consideration, send cover letter and resume to humanresources@mville.edu.
February 26, 2020
Payroll Manager
Manhattanville College Controller’s Office is seeking a Payroll Manager. The Manager supervises and performs all functions necessary to produce several payrolls using the Colleague system.
While supervising a payroll administrator, the Payroll Manager’s duties and responsibilities include, but are not limited to:
- Knowledge of Federal and New York State payroll/employment laws and related tax laws and regulations
- Preparing federal and state quarterly tax returns and year end W2 reporting
- Reviewing all entries and changes to personnel and payroll data for accuracy
- Reviewing and/or preparing reconciliations of various payroll-related general ledger accounts
- Reviewing and/or preparing journal entries necessary for reconciliation
- Preparing year-end payroll-related accruals
- Entering and posting changes/corrections to employee tax status, employee banking information, voluntary payroll deductions and other miscellaneous information
- Auditing time keeping records
- Preparing supplemental earnings payments for processing
- Standard and ad hoc research and reporting
- Resolving employee inquiries and payroll discrepancies
- Processing forms for verification of employment
- Processing levies and garnishments
- Keeping track of and resolving outstanding checks and rejected direct deposits and preparing necessary journal entries
- Producing manual checks when necessary and preparing related journal entries
- Keeping track of taxable graduate level tuition remission
- Communicating to employees as necessary
- Training personnel on procedures such as 100% direct deposit participation and web-based employee self service
- Reviewing and updating documentation of payroll processing procedures
- Reconciling and reporting student federal work study earnings
- Maintaining records and files
- Maintaining close contact with and collegial working relationship with the Human Resources Department
- Preparing requested ad hoc reports for senior administration and outside agencies, including but not limited to Workers’ Compensation reporting, Labor Distribution Reports, salary and budget reporting
The Payroll Manager will also assist in Web Time Entry training of personnel and will work closely with the Office of Career Development in matters pertaining to student payroll and federal work study.
Required:
- 5-8 years of payroll managerial and hands-on experience in preparing exempt and non-exempt payrolls for 1,500 employees and managing the day-to-day operations of payroll
- Payroll tax deposit and tax return preparation and reconciliations
- Reconciliation of general ledger payroll accounts to payroll cycle and tax reports
- Excellent written and oral communication skills and professional demeanor
Preferred:
- Higher Education industry experience
- Colleague system experience
- Accounting background
For consideration, send resume and cover letter with salary requirements to humanresources@mville.edu.
February 19, 2020
Budget Manager
The Controller’s Office at Manhattanville College is seeking a full-time Budget Manager to work with the entire College to prepare the annual operating and capital budgets based on assumptions approved by the President, Financial Vice President and Board of Trustees.
Responsibilities:
- Prepare and continuously monitor the College's progress in achieving the approved budget, identify variances and provide timely reports to management and department administrators.
- Coordinate budget-related activities with departments to provide accurate and timely forecasts of financial results.
- Provide schedules and documentation for year-end financial statements and audit thereof, as assigned by Controller
- Prepare information for financial statement footnotes.
- Review contracts and invoices for their impact on the budget so forecasts of financial results are as accurate as possible and to be sure accounting treatment is correct.
- Review employment requisitions to be sure they are in conformity with the approved budget.
- Prepare monthly financial statements for the Finance and Building & Grounds Committee, in cooperation with the VP of Finance.
- Train budget managers on the budget process and budget tools, as developed in cooperation with the controller and VP of Finance.
- Assist department administrators in monitoring their budgets.
- Prepare ad hoc analyses and reports.
- Additional duties as assigned from time to time.
Qualifications
- BS degree in Accounting or Finance, Masters degree preferred
- 5 years experience in medium to large accounting environment
- Higher education accounting experience
- Must have strong analytical skills
- Must have excellent oral and written communication skills
For consideration, send resume and cover letter with salary requirements to humanresources@mville.edu.
January 14, 2020
Part-Time Costume Designer
The Dance & Theatre Department at Manhattanville College is seeking a Part-Time Costume Designer.
Managing the Costume Shop
Organize the Costume Shop so that all costumes can be located easily
Ensure all costumes are hung appropriately and properly stored at all times
Launder all costumes and props
Maintain costumes that need special care, mending, and preservation
Periodically purge costumes that are beyond repair and replace them
Catalog costumes that are not found in our Costume Collection Catalog
Photograph, add to the digital catalog, give the item an ID number
Catalog every new costume that goes into the Costume Collection
Maintain responsibility for all costumes that come and go from the Costume Shop
Supervise access to the Costume Shop
Maintain a tidy Costume Shop constantly, due to the volume of College Tours
Sweep and clean the Costume Shop weekly
All costumes should be hanging properly on an appropriate hanger
Costumes should not be lying on the floor, falling off hangers, draped across shelving, or left in the washing machine or dryer
Window in the Costume Shop must be shut at all times due to flooding
All accessories should be sorted by type and properly stored in bins
Washing machine and dryer should not be used unmonitored
Costume Designer Expectation and Duties for our annual season:
Fall Semester: The Ex Play, The Fall Play, Fall Dance Concert
Spring Semester: Musical (Music Dept), Shakespeare in the Castle, Spring Dance Concert
Communicate with every Director/Choreographer regarding their costume needs.
Contact each director/choreographer and begin the design process
Consult and guide the Dance Concert student choreographers and pull costumes accordingly from our Costume Collection to ensure cohesive Dance Concert
Senior Thesis Consulting at the end of the Spring Semester.
Attend one Senior Seminar class and meet with each student individually to mentor their costume choices for their Senior Thesis performance
Attend rehearsal to see the plays/dances prior to designing costumes for the production.
- Attend one Thursday/Friday/Saturday/or Sunday rehearsal for the Ex Play
- Attend one Thursday/Friday/Saturday/or Sunday rehearsal for the Fall Play
- Attend one Monday night Performance Project class for the Fall Dance Concert
- Attend one Thursday/Friday/Saturday/or Sunday rehearsal for Shakespeare
- Attend one Monday night Performance Project class for the Spring Dance Concert
- Attend one Choreographer’s Workshop class
- Attend one Thursday/Friday/Saturday/or Sunday rehearsal for The Musical
Design, build, construct, fit, purchase online, launder, maintain (sew holes, repair, steam, iron, etc..), and rent costumes (when applicable, prior approval needed by Chair).
- Fall Plays, The Musical, and Shakespeare have a range of numbers of cast members depending on the play.
- Dance Concerts have a range of numbers of choreographers, which may include
- Faculty, Adjunct Faculty, Alumni and students. The number of performers changes dramatically every concert depending on cast.
*Compensation does not change with an increase or decrease in cast members or choreographers.
Attend 3 Production meetings for every production to meet with the tech and design crew.
Attend Tech Week for all dress rehearsals to ensure the smooth running of costume needs:
- Create a Check-List for every performer that is visible on a hanger with a diddy bag
- Ensure all costumes are ready on a rack, divided by performer
- Each diddy bag is labeled with Performer’s Name, and every item that performer wears/uses,
- Oversee crew who will assist you with the Check out every costume piece to each performer at the beginning of every Tech/Performance
- Oversee crew who will assist you with the checking costumes back in at the end of the Tech/Performance for every performer.
After the performance run is over:
Launder costumes (sometimes by dry-cleaning)
Return costumes to our Costume Collection.
All newly made and purchased costumes are photographed and added to the Costume Catalog.
Manage the use of a Credit Card for costume purchase
- All receipts and credit card purchases are organized by date and handed in to the Administrative Assistant within two weeks after the performance for processing.
A spreadsheet of purchases listing every item, cost, and total cost for the production must be turned in to the Chair with two weeks after the performance ends.
- All costume returns need to be returned within one week after the performance ends
- All costume rentals need to be returned within 5 business days after the performance ends.
For consideration, send cover letter and resume to humanresources@mville.edu.
January 7, 2020
Registered Nurse
Student Health and Counseling (SHAC) at Manhattanville College seeks a FT Nurse (RN) to practice ten months per year, 35 hrs/wk (M-F, 9a-5p), in a college-based outpatient setting. This position is located in Health Services within Student Health and Counseling Services and reports to the Assistant Director of Student Health and Counseling and Associate Dean of Student Health and Counseling.
Salary:
The salary is $51,000
The position is benefits eligible (see HR webpage for more information about benefits; https://www.mville.edu/sites/default/files/F-T_STAFF_Benefits_2014.pdf)
Qualification Requirements:
Active and clear licensing in NYS
Graduate degree from accredited program
Minimum of 2 yrs experience as a Nurse
Current provider card in Basic Life Support (BLS)
Able to use AED
Preferred: Advanced Cardiac Life Support (ACLS) is appreciated.
Specific Clinical and Administrative Functions:
- Assess the health needs of students, provide immediate and follow-up care as needed
- Knowledge of NYS immunization requirements
- Knowledge, understanding and compliance with HIPAA/FERPA
- Maintain ethical standards and code of conduct
- Initiate referrals to specialty services and foster continuity of care.
- Conduct a comprehensive review of medical history, physical examinations
- Documentation: progress notes, intake/discharge summaries, documentation of important findings/diagnoses/assessments, psychosocial history
- Complete necessary paperwork and reports, filing, and organizing reports accurately and in a timely manner
- Monitor, record and report assessment findings (symptoms and changes in health status) and interventions
- Communicate findings in your assessment to students and designated providers (HIPAA/FERPA compliance)
- Participate in the collection and recording of student health documents that qualify with NYS as immunization and assessment compliant
- Assist with answering phones, scheduling, and triaging
- Perform additional office support duties including answering phones, scheduling, filing, and others as assigned
- Coordinate outreach and programming efforts with the Student Health and Counseling team and other staff/faculty as necessary and appropriate.
- Develop therapeutic relationships with students, college staff/faculty, and referral sources in the community.
- Maintain a positive, compassionate bedside manner
- Perform point of care tests including: blood samples, fingersticks, Urine Hcg, EKG’s,etc.
- Attend and participate in meetings, student education sessions, special events, orientations, etc. as needed (evenings and weekends may be included)
- Provide teaching in the areas of health promotion, disease prevention, maintenance, and management of acute/chronic diseases and participate in regular health events to contribute to the wellbeing of the student body
Important Considerations:
- Physical Demands – ability to perform tasks involving standing, walking, lifting, climbing stairs, moderate physical effort, lifting and maneuvering patients, occasionally must reach above head and carry medium weight equipment
- Work Environment/Hazards – exposure to communicable diseases, blood and blood products, illness, sharp instruments and needles, and electricity when in clinical areas.
- This position is benefits eligible
- Health Services is closed when school is closed
- Specific Skills:
- Excellent clinical skills
- Strong oral and written skills
- Demonstrated ability to work successfully with a diverse group of students and colleagues
- Understand and appreciate the intellectual, emotional, social and psychological development of a diverse community of students
- Maintain a holistic perspective about health and wellness
- Health program development and implementation
- Intermediate level of proficiency with PC/Computer skills
- Strong level of comfort with using different types of technology on a daily basis
- Competent in computer skills: typing, EHR experience, iPad, iPhone Apps
Attendance:
- Report for regular office hours and when necessary, work beyond business hours to meet program or staffing needs, as needed.
For consideration, send cover letter and resume to humanresources@mville.edu
December 12, 2019
Vice President for Academic Affairs and Provost
Manhattanville College is seeking a Vice President for Academic Affairs and Provost. Please click on the link below for a detailed job description.