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Course Reserves

The library helps instructors make physical course readings and videos available to students.  The Center for Teaching and Learning assists instructors with making electronic materials available, usually through Blackboard.  Chris McGilvery, Instructional Designer, consults individually with faculty to create the best experience for classes.

Faculty may submit Reserves Requests by completing the appriopriate online Reserves Request Form. 

Hard Copy Reserves Request Form

Reserve Guidelines

Submitting Reserves Requests

Copyright Guidelines

Reserve Guidelines

  • Always include a copy of the course syllabus with your reserves request. This will help us in the processing of your reserves materials.
  • All reserves requests are processed in the order of date received.

Electronic Reserves (Blackboard)

  • Please note that a maximum of 25 items per course may be scanned and placed on Blackboard.

  • Individual articles and book chapters not available in library databases are scanned by the library, converted to Adobe Acrobat PDF files and placed on Blackboard. 
  • Content within library databases will be linked to Blackboard pages, not scanned. 
  • Please consider student cost implications by limiting required printing.


  • Items for Blackboard may be submitted in either paper or electronic form.
  • Paper items can only be accepted in the form of single-sided, clearly legible photocopies and will be converted to Adobe PDF format.
  • Whole books will not be scanned for Blackboard.  Keep in mind that the full text of many classic works is freely available online and can be linked to your Blackboard page.
  • Any electronic file format is OK provided your students have the software to use it.

Length of document

Documents should be broken down into segments of 15-25 pages to to minimize downloading and printing time.

Full Bibliographic Citation

  • Author/Editor, article title, chapter title and chapter number, as well as the journal/book title, and page numbers must be included. 
  • You may attach a separate sheet with this information or print it on the first photocopied page for scanning.

Paper Size

  • 8 ½" by 11" strongly preferred. Page images of other sizes should be photocopied onto 8 ½" by 11" paper. 
  • Copies must be single-sided.

For questions regarding electronic reserves on Blackboard, please contact Chris McGilvery at

Hard Copy Reserves

  • Items held on Hard Copy Reserves include books, music scores, CDs, DVDs and VHS cassettes.  
  • Hard Copy reserves materials can be checked out for 3 hours at a time for in-library use only at the Circulation Desk.





  • Books owned by Manhattanville College Library may be placed on reserves. Books, DVDs, and other resources borrowed from other libraries directly or through Interlibrary Loan (ILL) may not be placed on reserves.
  • Personal copies of books may be placed on reserves. Include the following information on the inside of the cover: your name and department. Contact information is helpful, but optional.  You must retrieve your personal copies at the end of the semester or they will be returned to you by mail.
  • Please Note: The library can not take responsibility for loss of or damage to personal copies. As part of the reserves process labels and a barcode will be attached to each item. All efforts will be made to preserve personal copies and return them in their original condition.
  • The library can purchase books for reserves. Purchases of materials have to be submitted to your departmental library liaison for advance approval.
  • Photocopied articles must be provided to the library by the faculty member and are considered the property of the faculty member. The faculty member is responsible for meeting Copyright Guidelines.
  • Course Packs or other compilations of photocopied materials will not usually be accepted for reserves.
  • Bound volumes of periodicals cannot be placed on reserves.
  • Audiovisual materials (video, CD, DVD and audiotape) can be placed on reserves.
  • Please Note: Privately produced (bootlegged) copies or compilations of audiovisual materials (videocassette, audiocassette, CD-R, etc. ) will not be accepted for reserves without documentation of copyright clearance.

For questions regarding Hard Copy Reserves, please contact Ken Eilen at 914-323-5441.

Submitting Reserves Requests


To allow for reserves materials to be processed and made available for the first day of classes all requests should be submitted by the following deadline dates.

  • Fall Semester - July 31
  • Spring Semester and Winter Intersession - December 20
  • Summer Terms - May 1

Requests submitted after the beginning of the semester may experience processing delays due to increased demand on all library services.

Processing Time

Material Type Received by Deadline

Received by 3rd Week of Classes

Received After 3rd Week of Classes
Books- owned by library (Hard Copy Reserves) 1st day of classes 5-7 business days 2-4 business days
Photocopies of articles, book chapters, notes, exams, etc. (Electronic Reserves) 1st day of classes 5-7 business days 2-4 business days
Data files (Electronic Reserves) 1st day of classes 5-7 buiness days 2-4 business days
Color or High Resolution data files (Electronic Reserves) varies




Copyright Guidelines

Copyright Overview

  • Copyrighted materials will be placed on reserve for non-commercial educational use only.
  • The library will not place materials on Blackboard if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use.
  • Complete or longer works (e.g., books) will not be scanned.


  • Blackboard will permit simultaneous use by multiple authorized users.
  • Authorized users may view or print copies. In most instances, documents are stored as Adobe PDF files. Patrons accessing material from off campus must have the Adobe Acrobat Reader installed. This is available free from Adobe.
  • In order to minimize downloading time and failures large documents are divided into smaller segments, which will need to be accessed separately.
  • Articles to which the library subscribes electronically will be linked from the citation.
  • There will be no charges for viewing reserve material, although printing charges may apply.

Questions about copyright may be directed to Jeff Rosedale at 914-323-5277.

General Information for Faculty

Electronic reserve policy is based on the "fair use" provisions of the United States Copyright Act of 1976 (17 USC). Manhattanville College Library maintains both traditional (library owned and personally owned books, videos, DVDs, and CDs) and electronic course reserve for faculty to use in order to make available to students course reading materials that are required in support of the curriculum.

Electronic reserve may include journal articles, newspaper articles, a chapter from a book, problems and solutions, old exams, syllabi, all of which may be accessed over the Web. Items that are accessible in electronic form will typically be placed on your Blackboard course page. Faculty may submit materials for reserve that conform to these fair use provisions:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comments, news reporting, teaching (including multiple copies for classroom use), scholarship or research, is not infringement of copyright.

In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:

  • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  • The nature of the copyrighted work;
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  • The effect of the use upon the potential market for or value of the copyrighted work.

Where materials do not fall within fair use, they may still be placed on reserve providing permission is being sought from the copyright holder. Manhattanville College Library has the right not to accept items for reserve if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use, and will not knowingly accept materials that violate copyright law. Where the faculty member has not already secured permission, the library will work to a reasonable extent to obtain copyright clearance for faculty using course reserves, including the payment of royalties. The library cannot scan course packs created by commercial publishers.

Access to material on Blackboard is limited to authorized Manhattanville College patrons, by passwords. Only authorized patrons may browse material and the citations to material.

  • Faculty members are responsible for securing copyright clearance for items submitted for reserves.
  • Reserves are intended for the use of the students, faculty, and staff of Manhattanville College only.
  • Materials placed in reserves will be at the initiative of the faculty for the educational and non-commercial use of students.
  • Material in reserves will be made unavailable at the end of the courses for which the material is intended.
  • The Blackboard login includes acknowledging terms of use, including adhering to copyright guidelines.
  • Copyrighted material will be password protected on Blackboard, available only to Manhattanville students enrolled in the class.
  • The CTL maintains the right to deny conversion and/or posting of instructionaol materials beyond the boundaries of "fair use."

Copyright Procedures

  • Materials which may be placed on reserves without obtaining copyright permission:
    exams, lecture notes, student papers and government publications.
  • Materials which may be placed on reserves, for one semester, without obtaining copyright permission:
    one chapter from a book, one article from a periodical or newspaper; a short story, essay or short poem, whether or not from a collective work; chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.
  • Materials that may not be placed on electronic reserves:
    pages from works intended to be "consumable" in the course of study or teaching.
    These include workbooks, exercises, standardized tests, test booklets and answer sheets.

When to write for copyright permission:

  • A journal article is needed on reserves for more than one semester.
  • Multiple articles from one journal are needed for reserves.
  • One book chapter is needed on reserves for more than one semester.
  • Multiple chapters from a book are needed for reserves.