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Course Reserves

The Center for Teaching and Learning trains instructors on making electronic materials available, usually through Blackboard.  Chris McGilvery, Instructional Technologist, consults individually with faculty to create the best experience for classes.

Remember that articles and videos in subscribed library databases are excellent resources for curriculum support.  Hathi Trust and Project Gutenberg provide numerous free electronic books in their entirety.  Linking is easier than scanning.  A librarian can help you locate appropriate materials to support any course.

Faculty may submit Reserves Requests by completing the appriopriate online Reserves Request Form. 

Hard Copy Reserves Request Form

Reserve Guidelines

Submitting Reserves Requests

Copyright Guidelines

Reserve Guidelines

  • Always include a copy of the course syllabus with your reserves request. This will help us in the processing of your reserves materials.
  • All reserves requests are processed in the order of date received.

Electronic Reserves (Blackboard)

  • Please note that a maximum of 25 digital items per course may be uploaded to Blackboard.

  • Individual articles and book chapters not available in library databases may be scanned using free public scanners in the library, converted to Adobe Acrobat PDF files and uploaded to Blackboard. Faculty are responsible for scanning and format conversion.  Technical advice is available from the Center for Teaching and Learning.
  • Content within library databases will be linked to Blackboard pages, not scanned. 
  • Please consider student cost implications by limiting required printing.


  • PDF is recommended for documents.  Any electronic file format is OK for multimedia provided your students have the software to use it.

Length of document

Whole books will not be scanned for Blackboard. Keep in mind that the full text of many classic works is freely available online and can be linked to your Blackboard page.

Our local practice for amount of text permissible for scanning without requesting copyright permission is three chapters or up to 30% of the text.  If you require more than this, please make the text required for purchase by students.

Documents should be broken down into segments of 15-25 pages to to minimize downloading and printing time.

Paper Size

  • 8 ½" by 11" strongly recommended for document conversion. Page images of other sizes should be photocopied onto 8 ½" by 11" paper. 

For technical questions, please contact Chris McGilvery at


For content-related questions, please speak to the library liaison for your department.


Hard Copy Reserves

  • Items held on Hard Copy Reserves include books, music scores, CDs, DVDs and VHS cassettes.  
  • Hard Copy reserves materials can be checked out for 3 hours at a time for in-library use only at the Circulation Desk.







  • Books owned by Manhattanville College Library may be placed on reserves. Books, DVDs, and other resources borrowed from other libraries directly or through Interlibrary Loan (ILL) may not be placed on reserves.
  • Personal copies of books may be placed on reserves. Include the following information on the inside of the cover: your name and department. Contact information is helpful, but optional.  You must retrieve your personal copies at the end of the semester or they will be returned to you by mail.
  • Please Note: The library can not take responsibility for loss of or damage to personal copies. As part of the reserves process labels and a barcode will be attached to each item. All efforts will be made to preserve personal copies and return them in their original condition.
  • The library can purchase books for reserves. Purchases of materials have to be submitted to your departmental library liaison for advance approval.
  • Photocopied articles must be provided to the library by the faculty member and are considered the property of the faculty member. The faculty member is responsible for meeting Copyright Guidelines.
  • Course Packs or other compilations of photocopied materials will not usually be accepted for reserves.
  • Bound volumes of periodicals cannot be placed on reserves.
  • Audiovisual materials (video, CD, DVD and audiotape) can be placed on reserves.
  • Please Note: Privately produced (bootlegged) copies or compilations of audiovisual materials (videocassette, audiocassette, CD-R, etc. ) will not be accepted for reserves without documentation of copyright clearance.

For questions regarding Hard Copy Reserves, please contact Ken Eilen at 914-323-5441.

Submitting Reserves Requests


To allow for reserves materials to be processed and made available for the first day of classes all requests should be submitted by the following deadline dates.

  • Fall Semester - August 10
  • Spring Semester and Winter Intersession - December 20
  • Summer Terms - May 1

Requests submitted after the beginning of the semester may experience processing delays due to increased demand on all library services.

Processing Time

Material Type Received by Deadline

Received by 3rd Week of Classes

Received After 3rd Week of Classes
Books and Videos- owned by library (Hard Copy Reserves) 1st day of classes 5-7 business days 2-4 business days
Professors' Copies 1st day of classes 5-7 business days 2-4 business days




Copyright Guidelines

Copyright Overview

  • Copyrighted materials will be placed on reserve for non-commercial educational use only.
  • Faculty members should not place materials on Blackboard if the nature, scope or extent of the material is beyond the reasonable limits of fair use.
  • Complete or longer works (e.g., books) should never be scanned unless the intellectual property in the work has entered the public domain.


  • Blackboard will permit simultaneous use by multiple authorized users.
  • Authorized users may view or print copies. In most instances, documents should stored as Adobe PDF files. Patrons accessing material from off campus must have the Adobe Reader installed to view or print PDF files. Adobe Reader is available free from Adobe.
  • In order to minimize downloading time and failures large documents should be divided into smaller segments, which will need to be accessed separately.
  • Articles to which the library subscribes electronically are to be linked from the citation.

Questions about copyright may be directed to Jeff Rosedale at 914-323-5277.

General Information for Faculty

Electronic reserve policy is based on the "fair use" provisions of the United States Copyright Act of 1976 (17 USC). Manhattanville College allows for access to both traditional (library owned and personally owned books, videos, DVDs, and CDs) and electronic course materials that are required in support of the curriculum.

Electronic course materials may include journal articles, newspaper articles, up to three chapters from a book, problems and solutions, sample exams, syllabi, all of which are accessed over a network. Items that are accessible in electronic form should typically be placed on your Blackboard course page. Faculty may upload materials for reserve that conform to these fair use provisions:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comments, news reporting, teaching (including multiple copies for classroom use), scholarship or research, is not infringement of copyright.

In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:

  • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  • The nature of the copyrighted work;
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  • The effect of the use upon the potential market for or value of the copyrighted work.

Where materials do not fall within fair use, they may still be uploaded to Blackboard providing permission is sought from the copyright holder. Faculty members may not scan and upload course packs created by commercial publishers.

Access to material on Blackboard is limited to authorized Manhattanville College patrons, and is protected by passwords.

  • Faculty members are responsible for securing copyright clearance for items uploaded to course pages.
  • Reserves are intended for the use of the students, faculty, and staff of Manhattanville College only.
  • Materials placed on reserves will be at the initiative of the faculty for the educational and non-commercial use of students.
  • Material in reserves will be made unavailable at the end of the courses for which the material is intended.
  • The Blackboard login includes acknowledging terms of use, including adhering to copyright guidelines.
  • Copyrighted material will be password protected on Blackboard, available only to Manhattanville students enrolled in the class.
  • The College and/or its representatives reserve the right to remove access to instructional materials beyond the boundaries of "fair use."

Copyright Procedures

  • Materials which may be placed on reserves without obtaining copyright permission:
    exams, lecture notes, student papers and government publications.
  • Materials which may be uploaded to Blackboard, for one semester, without obtaining copyright permission:
    three chapters from a book, individual articles from a periodical or newspaper; a short story, essay or short poem, whether or not from a collective work; chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.
  • Materials that may not be uploaded to Blackboard:
    pages from works intended to be "consumable" in the course of study or teaching.
    These include workbooks, exercises, standardized tests, test booklets and answer sheets.

When to write for copyright permission:

  • A journal article is needed on reserves for more than one semester.
  • Multiple articles from one journal are needed for reserves.
  • More than three book chapters are needed on reserves for more than one semester.