November 22, 2013
Position: Administrative Assistant
Department: Residence Life
Manhattanville College Residence Life Department is seeking an Administrative Assistant. The Assistant will report directly to the Director of Residence Life and also works closely with the Assistant Director and Residence Directors. The Administrative Assistant is responsible for the daily operation of the Residence Life Office and for the supervision of student employees and coordination of all clerical aspects of the office and other duties as assigned by the director of Residence Life.
- Distribute invoice lists to Student Accounts as necessary.
- Submit memos to Student Accounts with updated account information. Coordinate with the Director to keep daily budget database.
- Track, collate, and send out/file all office bills, receipts, and invoices.
- Manage all office receipts.
- Coordinate summer & winter break housing information, i.e. memos to students, update applications and distribute billing information to relevant departments.
- Answer incoming telephone calls, refer calls or take messages as needed. Maintain inter-office relationships with other departments.
- Create and distribute monthly Resident Advisor/Resident Director duty calendars, staff contact sheets, office hours schedules, and other documents as assigned.
- Handle typing needs and compile office correspondence.
- Maintain accurate filing system, prepare and track student files.
- Order supplies for the office and maintain/inventory supplies and forms.
- Record and distribute staff meeting minutes. Assist with summer housing placement.
- Create, maintain, & route residency information during break periods.
- Create & maintain office bulletin boards.
- Data Entry:
- Develop and maintain a working knowledge of computer systems.
- Enter student data into Datatel computer system, route residency lists and other information to offices Update ORL web page and programming & pro staff calendars.
- Supervise daily activities of student workers.
- Manage the process of hiring student workers each semester.
Computer skills in Microsoft Word, Excel
- Budget/Finance experience
- Courteous and professional manner
- Strong customer service skills
- Minimum education: high school
- Web design experience
- Experience in higher education setting
For consideration, send cover letter and resume to
November 18, 203
Position: Part-Time Administrative Assistant
(10 month/year (August 15-June 15). 20-25 hours per week)
Department: Duchesne Center
Under supervision of the Director, performs, coordinates and oversees office administrative duties in support of the Duchesne Center staff. Supervise student workers and perform other duties as assigned. Responsibilities require personal interaction, excellent written and communication skills, programming, budgeting, training and supervising of student workers, the exercise of independent judgment, and knowledge of computer software (web design a plus).
- Provide daily administrative assistance and support to Duchesne staff
- Provide a neat, organized, professional environment and recommend and develop office procedures and systems to ensure smooth office operations
- Handle confidential information
- Receive, review and distribute incoming communications including mail, telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention. Respond or make referrals as necessary.
- Process payment of invoices
- Supervise student workers
- Assist in the coordination of special events
- Attend administrative meetings when necessary, take minutes and follow through with issues raised
- Monitor the accuracy and timeliness of volunteer timesheets and other required forms
- Prepare end-semester and yearly student-progress reports in Volunteer Reporter
- Assist Director in analyzing trends and data from Volunteer Reporter for Annual Reports
- Manage online program calendar, the 'Program Sign-up Book,' the Volunteer Reporter database system, events for 'Master Calendar, and Duchesne website and email account
- Verify and record service hours on a monthly basis
- Send warning and probation letters to students
- Maintain updated rosters for different service groups
- Send E-Announcements to Duchesne Scholars and Volunteers
- Interact and coordinate events with other Student Affairs departments as well as other campus departments.
- Help prepare Duchesne Guidebook, newsletter, flyers, and brochure. Maintain bulletin boards.
- Perform miscellaneous job-related duties as assigned
- Exemplary customer satisfaction skills, including dealing effectively with students, parents, and the public, in person, by email and over the telephone
- Creative and innovative techniques for performing assignments
- Performing specialized office administrative work requiring the use of independent judgment
- Interpreting and implementing policies and procedures related to the Duchesne Center
- Awareness of the importance of confidentiality
- Basic mathematical computations, accounting, budgeting and record keeping
- Bachelor's degree preferred; Associate's considered
- 2-3 years office experience
- Knowledge of Microsoft Word, Access, Excel, Publisher or other web design software strongly recommended or willingness to be trained
- Excellent written and oral communication skills
- Excellent interpersonal and organizational skills
- Ability to work within a group as well as independently and ability to multi-task
- Basic supervisory skills
- Standard office administrative practices and procedures, including the use of standard office equipment
Please submit cover letter, resume, and a writing sample to
August 21, 2013
Position: Part-Time Physician
Department: Health Center
Manhattanville College Health Center is seeking a part-time Physician for 15 hours a week. The Physician will provide direct patient medical care to students. Must have strong gynecological skills, excellent communication skills and experience working in a team environment.
Responsibilities (include other duties as may be assigned from time to time):
- Direct patient medical care
- Attend staff meetings
- Conduct chart reviews
- Outreach programming
- Medical degree and successful completion of an approved residency program in internal medicine or family practice is required.
- Must be Board Certified to practice in the State of New York
- Current DEA license
- Current certification in ACLS
For consideration: send cover letter, resume, and the names, addresses, email addresses, and phone number of 3 references to
August 21, 2013
Position: Part-Time Psychiatrist
Department: Counseling Center
The Counseling Center at Manhattanville College seeks a ten month, part-time, 9 hours a week, board certified psychiatrist to practice in a college based outpatient setting. This position will be located in the Counseling Center and report to the Director of the Counseling Center.
- Doctor of Medicine and completion of an ACGME accredited residency in psychiatry
- Unrestricted license to practice medicine in the State of New York.
- Unrestricted Drug Enforcement Administration license.
- Must be board-certified by the American Board of Psychiatry
- Experience in college mental health setting highly preferred.
- Two years clinical experience
- Strong recommendations of collaborative experience
- Excellent oral and written skills
- Perform initial psychiatric evaluations, clinical assessments and crisis intervention
- Provide medication evaluations and management according to professional standards of care
- Provide consultation and actively collaborate with the clinical staff.
- Maintain timely clinical records
- Maintain a strong understanding of developmental and mental health challenges affecting late adolescents and young adults
- Demonstrate and practice cultural competence and sophistication in delivering health care to multiple and diverse undergraduate student groups, including ethnic, international, religious, sexual identity, handicapped, GLBTQ, and other manifestations of psychiatric and psychological problems related to different cultural backgrounds and genders
- Provide short-term or time sensitive treatment compatible with the academic calendar
- Prescribe and monitor psychotropic medications and any changes in treatment in follow-up care of students as needed
- Review students' records and files to determine the progress, effectiveness, and appropriateness of treatment services offered
- Work collaboratively and cooperatively with other mental health professionals and primary care physicians
- Provide and attend in-service trainings
- Participate in outreach programming
- Attend staff meetings, treatment plan meetings as needed
- Generate correspondence related to student care
- Consult with family members of students as needed
- Prepare psychiatric reports as needed
- Refer students to other service providers, on and off campus as needed.
- Order lab tests as needed
- Perform other duties as assigned
A completed application must contain a letter of application, resume or vita, and the names of three references along with their addresses, telephone numbers and email addresses. The review of materials will begin immediately, and continue until the position is filled. Please send application materials to