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June 9, 2014

Position: Administrative Assistant

Department: School of Business

The School of Business at Manhattanville College is seeking an Administrative Assistant. She/He is responsible for supporting all activities necessary to insure the smooth functioning of School of Business (SoB).

Responsibilities:

  • Manage day-to-day office activities, such as: scheduling appointments, answering phones, receiving visitors, generating and managing office correspondence, processing payments, Adjunct and Guest Lecturer contracts, supply orders and disseminating department information
  • Assist the Program Directors by coordinating and overseeing logistics for classes
  • Support database maintenance and updates (contact information, evaluations, list serves)
  • Facilitate all transactional requirements for the onboarding of faculty, advisement and registration of students, maintenance of faculty and student support for the duration of classes
  • Update faculty and student spread sheets as well as maintaining current electronic email databases for them.
  • Organize and maintain files and record keeping systems.
  • Develop and maintain sound and productive relationships with all interfacing personnel and departments supporting a positive and progressive view of GPS
  • Supervise student workers
  • Handle special projects and perform other job duties and responsibilities as requested.

Required:

  • Ability to multi-task, work a flexible schedule, exhibit initiative and a "can-do" attitude.
  • Excellent organizational skills, with the ability to meet deadlines set by multiple direct reports
  • Must be a fast learner with excellent written and oral communication skills
  • Proficiency with MS Outlook, Word, PowerPoint and Excel and experience with university systems and databases such as registration, governance, and operations systems
  • Superior interpersonal skills, including discretion, tact and confidentiality, with an ability to work well with students, faculty and administrative staff
  • Detail oriented
  • Display initiative with a proactive approach to problem-solving
  • Dependability and consistency
  • Experience using social media desirable

Qualifications:

  • Bachelor's degree
  • 3 years experience in a professional office environment
  • Familiarity with academe a strong plus

For consideration, send cover letter and resume to humanresources@mville.edu.